Your Role
We are seeking a highly organised and efficient Legal Secretary to join our dynamic legal team. The ideal candidate will provide essential administrative support to all fee earners and departments, as well as manage the office telephone system, reception duties, and other ad hoc administrative tasks as required.
This role requires excellent communication skills, attention to detail, and the ability to manage multiple tasks effectively in a fast-paced environment.
You will play a pivotal part in supporting our fee earners and ensuring the smooth day-to-day running of the office.
Key Responsibilities
* Reception duties and managing all incoming calls using the firm's telephone system
* Audio typing for fee earners using digital dictation (BigHand) and ensuring files are time recorded for billing
* Handling mail dispatch (post, hand delivery, email, and sharing platforms)
* Acting as first point of contact: taking new enquiry calls, booking appointments, diary management, and opening new matters
* Photocopying, scanning, document bundling, and preparing court bundles, along with general filing and administration
* Managing Fee Earner Reviews to ensure file management complies with the Quality Procedures Manual and Lexcel requirements
* Managing monthly closing and idle files
* Assisting the Billing Clerk and managing cost reviews of files
Person Specification – Skills & Experience
* Previous experience in the legal sector is desirable, although strong administration experience will also be considered
* Excellent telephone manner
* Typing skills and experience with digital dictation (preferred but not essential)
* Highly motivated, organised, and adaptable with a willingness to take on new tasks
* Strong prioritisation and resilience, with the ability to excel under pressure and meet strict deadlines
* Strong written and verbal communication skills
* Proficient IT skills
* A strong work ethic and dedication to delivering exceptional results
Our Offer
* Competitive salary (dependent on experience)
* 12 days holiday plus statutory leave, with additional days for long service
* Pension scheme
* Company events
* On-site parking
Equal Opportunities
We are an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, colour, religion or belief, gender, sexual orientation, gender identity, ethnic or national origin, disability, age, pregnancy or maternity, marital or civil partner status, or any other characteristic protected by law.
Job Details
* Job type: Part-time
* Hours: Wednesday, Thursday, Friday, 9:00am – 5:00pm
* Location: Stokesley Office (in person)
To apply, please send your CV and covering letter to Hayley Carling-Bell at by 25th September 2025
Job Type: Part-time
Benefits:
* Company pension
* On-site parking
Experience:
* Administrative: 1 year (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person