Overview
This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be detail-oriented, able to multitask, have excellent communication skills, capable of maintaining a productive and positive workplace environment.
Responsibilities
* Assisting with travel and accommodation
* Dealing with external phone calls and forwarding to relevant departments
* Diary organisation for Managers where necessary and arranging group meetings
* Event and Social planning including organisational team building activities
* Standing in for Executive Assistant when required
* Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors
* First point of contact for general enquiries
* Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed
* Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building
* Organising all visitor and new starter SmartID's
* Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day
* General office administration duties including photocopying/scanning when needed
* Audit office equipment twice yearly and keep the Registers updated
* Provide back up for the Facilities Manager if he is absent and contractors are on site
* Handle all incoming mail and dispatch of outgoing mail/parcels
* Provide support, when required, at offsite events
* Ad hoc support and special projects, when required
Qualifications
* Organisational, IT and Problem-solving skills
* Proven experience as an office manager or administrative role
* Flexibility and a "can do" attitude
* Proactive and positive attitude
* Ability to handle confidential information with discretion
* Time-management skills and ability to prioritise tasks effectively
* Communication, negotiation and relationship-building skills
* Strong team player with a solution focused approach
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