We are currently recruiting for an Administrator to join our project located in Holten Le Clay, Hornsea on a fixed term contract from 1st March 2017 - July 2018. The Murphy Group is a multi-disciplined engineering and construction organisation, aiming to become a Tier 1 provider, as well as build on its overseas presence in Canada, Australia, USA and Middle East to become a truly international business. This is an opportunity to join us during an exciting period of growth and change with one of the most recognised names in the industry. Main Purpose of Role: To support the business through the provision of high quality general administrative support.
* Establish and promote best practice in health, safety and environmental matters in conjunction with the SHQE department. Resolve internal and external customer enquiries, referring those that you are unable to resolve to the correct recipient. Provide high quality customer service in all communications with internal and external clients.
* Maintain accurate paper and computer-based records. Produce correspondence, documents and presentations to specification using a variety of media. Maintain established paper and computer-based filing systems. Conduct financial duties, for example, processing invoices or tracking costs. Order and maintain stationary and equipment supplies. Process post. Work in accordance with established processes and provide feedback on their effectiveness. Timely preparation of meeting rooms to ensure they are tidy and set up (excluding IT equipment), ready for meetings. Deliver drinks and lunches in accordance with pre booked requirements. Clear up (excluding IT equipment) meeting rooms after use in a timely manner, ready for the next meeting. Ensure Company and legislative health and hygiene standards and requirements are complied with at all times in providing food and drink. Ensure the inspection of office equipment and services is carried out at intervals to accord with legislative/manufacturers recommendations and requirements. Sign for all deliveries, other than those for the IT department and either distribute as appropriate or inform the relevant individual or department of the delivery. Ensure visitors are logged via Reception / Security in order to maintain an accurate record at all times of visitors in the building. Greet visitors in a friendly and professional manner. Ensure the relevant person is informed, in a timely manner.
* Qualifications / Training: CSCS Card (relevant type). All roles are expected to have the relevant competency skills cards. Skills/Experience: Successful experience of working in a general administration support role and/or in a customer services environment. Demonstrable knowledge of operating office equipment and IT, e.g. telephone, computer with standard software, fax, copier, printers etc., to access, input and verify information.
* Literate and numerate with proficiency using Microsoft Word, Excel, Outlook and other office applications. Experience within the construction industry. (Desirable)
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