Overview
Provide administrative and exam access arrangements support to the SENCO. Split workload of 3 days per week for the SEN Administrator and 2 days per week for the Access Arrangements Coordinator.
SEN Administrator Responsibilities
- Support the SENCO to provide effective internal and external communications to staff, students, parents and other stakeholders.
- First point of contact for parents of students with SEND and professionals.
- Responsible for scheduling appointments with outside agencies such as EP, SALT, OT, etc.
- Generate letters and emails.
- Maintain and update student records on SIMS, student files and the SEN register.
- Administration of Annual Reviews, EHCP applications and neurodiversity referrals.
- Send completed EHCP Review documents to SCC case workers.
- Primary contact for visiting professionals and ensure safeguarding policy is adhered to.
Access Arrangements Coordinator Responsibilities
- Responsible for and coordinate all aspects of the day-to-day operation and administration of Exam Access Arrangements, ensuring accurate and efficient processing within JCQ and awarding organisation requirements.
- Coordinate and provide specialist screening and assessment of learners with suspected and/or diagnosed Specific Learning Difficulties for Exam Access Arrangements in line with JCQ guidelines.
- Communicate and share information (in line with GDPR) with learners' previous school, learners' families/carers and external professionals where relevant.
- Provide information and support for teachers to enable them to present and evidence the necessary background information, documentation and learner "normal way of working", to justify screening/assessment and applications for Exam Access Arrangements.
- Submit applications online and work closely with the Exams department to ensure the smooth running of Exam Access Arrangements.
- Collate and process varied supporting documentation and reports.
- Support JCQ and awarding organisation inspection and audit visits.
- Keep up to date with legislation and JCQ / Exam Access Arrangements requirements.
- Complete Form 8 and Form 9 reports, centre file notes and GDPR forms to the required standard and quality, in line with JCQ regulations.
- Communicate assessment findings to learners, staff and families/carers as required.
