Your tasks
The Project Administrator supports the project management team in the smooth planning, execution, and delivery of projects across the Huber+Suhner Polatis business. The role provides essential administrative support, maintaining project documentation and ensuring effective communication among the team. Through the provision of administrative support the Project Administrator enables Project Managers to focus on achieving project objectives.
Working across projects, the Project Administrator will:
1. Assist in the preparation and co-ordination of project plans and budgets
2. Collate information from team members into a central location for new project set up resource and budget requirements
3. Collect and co-ordinate regular project data such as timesheet submissions and forecast information
4. Track and maintain project costs, such as production orders and purchases orders and assist the budget approver in validating whether costs align with project budget
5. Raise purchase orders as required
6. Update project cost tracking documents for monthly reporting to the Finance Team
7. Support Project Managers in managing & tracking project change requests that impact finances
8. Assist Project Managers with re-planning, re-approval, and re-baselining of projects
9. Maintain comprehensive project documentation, including meeting minutes, reports and correspondence
10. Provide administrative support in organising meetings, preparing presentations and tracking project milestones
11. Coordinate with the Finance Team to ensure timely and accurate invoicing and payment processing
12. Contribute to developing & implementing improved and streamlined processes
Your profile
Essential
13. Relevant experience in an administrative or project support role
14. Experience with Microsoft Office tools
15. Strong organisational and time management skills, with the ability to prioritise effectively
16. Self-motivated, confident with a proactive approach to identifying and resolving issues
17. Able to communicate effectively with people at all levels verbally and in writing
18. Calm and positive approach to the pressures of working in a busy department
19. Ability to handle confidential information with discretion
20. Able to work effectively as an individual and as part of a team
21. Able to work in the Cambridge office
Desirable
22. A demonstrated interest in Project Management
23. Track record of working in an engineering environment
24. Experiencing of contributing to continuous improvement to ways of working
Why HUBER+SUHNER Polatis?
Our aim is to be the employer of choice and as such you can be assured of a market leading remuneration package that matches your skills and experience.
Your employment and development is at the heart of our "Fundamentals".
We have an entrepreneurial and collaborative culture within the business.