United Infrastructure is a dynamic and rapidly expanding business focused on delivering critical infrastructure projects across the utility and social sectors. Our team of highly skilled specialists delivers innovative solutions to complex client challenges. The company operates in two business areas: Utility Infrastructure – design, build and maintain critical water, energy (gas), power and telecoms infrastructure for the UK’s largest network owners and operators; Social Infrastructure – revitalise homes and communities through retrofit, refurbishment and maintenance.
United Infrastructure is recruiting for a Site Administrator / Document Controller to work with the Energy Team on a project in the North East of England. The role supports the Project Manager and the project team with activities related to the project lifecycle, including project administration, document management, project reporting and maintenance of the Electronic Documents Management system. This is a site‑based role.
Responsibilities
* Provide a valuable link between the project and other departments, assisting with document formatting, templates and best practices.
* Manage document versions and ensure that the latest versions are always accessible.
* Liaise with all levels of the project team and external parties, distributing project‑related information securely.
* Own assigned project document registers, document management systems and processes.
* Control flow of documents and information, including deliverables, technical queries, vendor or third‑party and client documents, and commercial communications.
* Provide accurate and up‑to‑date status of information/document flow when requested.
* Pro‑actively advise on review/approval phases of documents based on planned dates and client review cycles.
* Check outgoing documentation for consistency, format and correct numbering before transmittal to clients.
* Maintain records on F Drive/SharePoint and/or Client CDE, ensuring permanent availability or transfer before contract completion.
* Allocate document numbers according to the UI or Client specified numbering procedure.
* Review document details to ensure accuracy before issue (e.g., doc number, revision, status, title, date, page numbering, header, footer, template, print set‑up, signatures).
* Train team members on document management processes and systems.
* Prepare both regular and ad‑hoc project reports as required.
Qualifications
* Experience in a professional Project Administration and/or Document Control role.
* Excellent interpersonal skills and ability to communicate with people at all levels.
* Knowledge and experience operating IT systems such as Microsoft Word, Excel and Outlook.
* Knowledge of Electronic Document Management Systems such as Aconex and SharePoint.
* Strong ability to liaise with teams and troubleshoot document issues.
* Exceptional administration and organisation skills for document storage and upkeep of a document register.
* Proactive and assertive in chasing and expediting documents.
* Previous BP and/or Costain project experience is desirable.
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