Canonical is a leading provider of open source software and operating systems to the global enterprise and technology markets. Our platform, Ubuntu, is very widely used in breakthrough enterprise initiatives such as public cloud, data science, AI, engineering innovation, and IoT. Our customers include the world's leading public cloud and silicon providers, and industry leaders in many sectors. The company is a pioneer of global distributed collaboration, with + colleagues in 75+ countries and very few office-based roles. Teams meet two to four times yearly in person, in interesting locations around the world, to align on strategy and execution.
The company is founder-led, profitable, and growing.
We’re looking for an exceptional payroll administrator with experience of working with outsourced payroll bureaus (US, UK, EU and/or additional jurisdictions) to manage the company’s end to end global payroll and contractor payments. You’ll have domain expertise in processing payroll in different countries. You are reliable, diligent and pay attention to details and always work towards improving current processes.
Location: This role may choose to be office based out of London or home based, and will report to our Global Financial Controller.
This role entails
1. Ensure all payrolls are always delivered on time and with % accuracy
2. Process the payroll/contractor data in an organised and structured manner
3. Manage all payroll deadlines and monthly payroll tasks
4. Prepare payroll reports and provide monthly payroll data in journal format to finance for processing
5. Comply with GDPR regulations and maintain payroll security/confidentiality
6. Deal with payroll queries and resolve or escalate as required
7. Constantly seek out ways to improve systems and processes to ensure a seamless flow between HR, Payroll and Finance
8. Keep payroll policies up to date and write any new procedures as required
9. Provide support to any project related activities from Finance and HR
10. Provide support to Finance with reporting and audit queries
11. Assist with future expansions of global payrolls and other projects
12. Manage all payroll correspondence and act as a point of contact for all escalated payroll queries
13. Maintain strong cross-functional team relationships
14. Build strong relationships with vendors to ensure excellent service delivery and compliance in all countries
What we are looking for in you
15. Experience in a similar payroll role or working with outsourced payroll bureaus
16. Excellent communication skills to converse with external parties and internal team members of all levels
17. Strong process and planning mindset
18. Ability to think outside the box and solve problems when faced with new challenges
19. Excellent analytical skills and attention to detail
20. Exceptional planning/organisational skills and being deadline oriented
21. Ability to work with different software systems, and have excellent knowledge of spreadsheets and formulas
22. Being a team player as well as being able to work independently
What we offer you
We consider geographical location, experience, and performance in shaping compensation worldwide. We revisit compensation annually (and more often for graduates and associates) to ensure we recognize outstanding performance. In addition to base pay, we offer a performance-driven annual bonus or commission. We provide all team members with additional benefits which reflect our values and ideals. We balance our programs to meet local needs and ensure fairness globally.
23. Distributed work environment with twice-yearly team sprints in person
24. Personal learning and development budget of USD 2, per year
25. Annual compensation review
26. Recognition rewards
27. Annual holiday leave
28. Maternity and paternity leave
29. Team Member Assistance Program & Wellness Platform
30. Opportunity to travel to new locations to meet colleagues
31. Priority Pass and travel upgrades for long-haul company events