All candidates must complete a Farleigh School Support Staff Application Form in order to apply for the position, this can be found on the school website. Please visit the Staff Vacancies page on the school website for the full job description and application form. We are unable to accept CV's in place of a completed application form.
Farleigh School is committed to safeguarding and promoting the welfare of children and expects all staff and volunteers to share this commitment. The successful applicant must be willing to undergo appropriate Child Protection Screening, including references from past employers and an enhanced DBS disclosure.
Farleigh School are seeking a confident, personable and efficient individual with excellent attention to detail to join our hard working and dedicated staff in the role of Office Manager. This is a varied role with the opportunity to contribute to and collaborate with the whole school community.
The successful candidate will lead on the outward-facing day-to-day interaction with parents, and will directly manage the School Office Administrator and Receptionists and oversee the school's day-to-day administrative function, including whole school administration, customer service, reception, visitor management, transport, event management and support the Deputy Head (Organisation with Pastoral Oversight) with boarding administration.
Particular Tasks & Responsibilities:
* Oversee the day-to day operations of the School Office
* Line manage the School Office Administrator and Receptionists, including conducting performance reviews, and supporting professional development
* To monitor workloads and allocate tasks effectively to meet the needs of the school, including ensuring that suitable cover is provided in Reception as required
* Lead on reviewing and improving office systems and processes
* Manage and maintain school information systems (e.g. iSAMS, Involve), including maintaining records in accordance with the school's record retention policy
* To own the central school email address, responsible for distributing incoming emails as appropriate and coordinating prompt and professional responses, maintaining high standards of customer service
* To coordinate effective external communication between the school, parents and external agencies
* To be proactive in ensuring the front office provides a professional and welcoming reception for all visitors, parents, and pupils, liaising with the Head of Admissions to enhance the welcome provided to prospective parents, including providing refreshment where appropriate
* Oversee visitor management systems, ensuring safeguarding and health & safety policies and procedures are followed
* Support the Deputy Head (Organisation with Pastoral Oversight) with the administration of boarding, ensuring systems and records are maintained accurately and all related correspondence with parents is actioned and recorded correctly
* Oversee the administrative support provided by the School Office Administrator to teaching and support staff across the school, including working with the Attendance Champion to ensure accurate registers are taken and absence trends identified
* Lead on school transport monitoring, liaising with parents and external agencies regarding arrangements, and communicating with relevant teams to ensure smooth coordination
* Prepare and submit statutory returns, including School Census, ensuring accuracy
* To support the Senior Management Team in the preparation for external inspections as required
* Assist in the organisation and administration of staff social events such as leavers, Christmas parties etc.
* Ensure compliance with school policies and procedures, including child protection, health and safety, confidentiality and data protection
* Any other duties which may be assigned commensurate with the post and in keeping with the nature of the prep school environment
We are seeking an individual to work full-time, all year round. Working hours will be 37.5 hours per week, Monday to Friday, typically 8.30am to 4.30pm, with a 30-minute unpaid lunch break.
The successful candidate will have:
Essential:
* Proven experience in office management or administration, preferably in a school or educational setting
* Strong leadership and team management skills
* Excellent organisational and communication abilities
* Excellent customer service and management skills
* Proficiency in using school management systems and Microsoft Office applications
Desirable:
* Experience with iSAMS or similar school information systems
* Knowledge of school census and statutory reporting requirements
* Experience supporting boarding administration
* Understanding of safeguarding, data protection, and health & safety regulation
Salary is dependent on experience, qualifications and skills at time of appointment
Job Types: Full-time, Permanent
Pay: £30,000.00-£35,000.00 per year
Benefits:
* Canteen
* Company events
* Company pension
* Discounted or free food
* Enhanced maternity leave
* Enhanced paternity leave
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Sick pay
Work Location: In person