Were looking for a motivated and enthusiastic Administrator, to join a condition monitoring company and leading provider of plant reliability products and services.
The Scotland Administrator & Planner will be responsible for providing administrative support to the Asset Management team along with routine and ad hoc planning for the AM team in Scotland. This will also include equipment ownership of certain stores, support for oil analysis sample processing, calibration support and goods receipt and dispatch.
This Scotland Administrator & Planner is in place to lessen the administrative burden on the current management structure, therefore you will be performing a varied role, reporting to a variety of different members of management.
Key Duties & Responsibilities
1. Asset Management Team Administration
Answering/screening telephones calls | Booking in visitors and meeting rooms | Handle parcel collections | Complete invoicing and creating quotes for Scotland team | Primary contact to track and raise support with internal group IT dept | arrange marketing materials | Track Asset Management equipment
2. Training Support (External)
Ensuring course control sheets are updated, booking forms recorded and all delegate paperwork is prepared | Handle all external training requests and provide quotes | Carry out invigilator function for exams in Scotland as required
3. Training Support (Internal)
Apply for ECITB funding for all internal candidates | Arrange courses with providers and ensure internal staff are informed
4. Planning
Owning the online planning tool for the Scottish team | Liaising with customers concerning planning of work scopes | Informing offshore customers of engineer details and using any customer-specific systems to book offshore flights
5. Stores Management
Booking in and booking out equipment on Machine Sentry | Supporting the Asset Management Administrator in dispatching and receiving equipment
6. Oil Analysis Support
Dispatching fresh sample cases to customers | Dispatching registered oil samples to the lab | Refilling sample cases | Registering samples on the labs online portal
Skills & Experience
Essential
7. GCSE or equivalent in English and Mathematics
8. Computer skills
9. Microsoft Office knowledge at intermediate level
10. Ability to work alone and set own targets
11. Desire to provide exceptional customer service
12. Ability to work on your own initiative and under pressure
13. Ability to work as part of a small team
14. Ability to promote, embrace and manage change
15. Contribute to a happy working environment
16. Effective communicator
17. Self-motivated, enthusiastic and able to demonstrate your ability to investigate and solve problems as they arise
Desirable
18. First Aid training
19. Microsoft Office knowledge at advanced level
20. Engineering Administration experience
21. Experience coordinating training courses
Contact Darcie today to learn more about this Scotland Administrator & Planner role, or click below to get started with your application right away.