Job Description
In the role of Project Support Coordinator, you will play a key role in supporting the successful delivery of the Netherlands Ministry of Defence contract for G3 Systems Ltd. Your responsibilities will include coordinating project logistics, capturing and monitoring action points, and tracking project schedules to ensure the seamless and timely achievement of key project milestones.
International travel, predominantly within Europe, is a key requirement for this role. While primarily based at our Portland offices, you will support the WTB Project Manager and wider Programme Management Team in delivering services efficiently and effectively, ensuring that all project objectives are achieved on time and to the highest standard.
This permanent full-time position offers a starting salary from £32,000, dependent on experience, along with a comprehensive benefits package.
The Project Support Coordinator will report to G3 Systems’ WTB Project Manager and provide comprehensive support across all phases of the project lifecycle. Working closely with the Project Manager and wider team, the role will involve a broad range of coordination and administrative responsibilities to ensure efficient project execution.
The successful candidate must demonstrate a high level of self-motivation and initiative, with a proactive approach to problem-solving and task ownership. A driven mindset and the ability to work independently without constant supervision are essential for success in this role.
Key Responsibilities include:
* Administrative duties relating to all aspects of the project.
* This will include accurate record keeping and maintenance of the project filling structure.
* Updating project programmes and timelines using project management platforms.
* Communicating with the project stakeholder community at all levels, inside and outside of the organisation. Providing feedback to the PM in their absence.
* Preparation and timely submission of project reports as directed by the PM and as set out in the Project Management Plan.
* Assist with Project Engineering tasks as required.
* Submission and completion of all reports and paperwork necessary in the execution of tasks.
* Supply chain management.
* Promote and maintain a safe system of work ethos and comply with the G3 Systems Quality, Environmental, Safety & Health policy
* Initiation and maintenance of effective business relationships with project stakeholders and suppliers, ensuring at all times the highest level of customer satisfaction is achieved.
Qualifications Required:
(Desirable where noted)
* Level 3 Educational Qualification (BTEC National Diploma, A-Levels etc)
* Desirable to have some PM qualification or working towards a PM qualification, preferably AgilePM, PRINCE2, MSP, Change, Scrum, PMP, etc
* Desired qualification/membership (M)APM
Skills / Experience Required
(Desirable where noted)
* A willingness to learn and take responsibility for delegated tasks.
* Experience of employment in an Engineering or Defence environment.
* Reliable, presentable with good timekeeping.
* Some education or experience in Project Management or a project-based role, and working towards their own career as a Project Manager.
* Strong communication skills for internal and external stakeholders. Comfortable and confident engaging with customers.
* Good record keeping skills and attention to detail.
* Planning and Programme Management.
* Security Cleared or be able to achieve security clearance.
Remuneration & Benefits:
* Salary starting from £32,000 per annum (dependent on experience)
* 25 days annual leave
* Life Cover (3.5x annual salary)
* Company Pension Plan
* Full reimbursement of UK and international travel, accommodation, and subsistence expenses in line with company policy
* Complete international work-related medical and travel insurance
* Access to a range of salary sacrifice schemes and wellbeing support platforms