Ready to make an impact?
At Planon, we believe in creating a workplace where innovation meets collaboration. As our Office Manager, you’ll play a key role in ensuring smooth operations and a welcoming environment for colleagues and visitors alike.
As an Office Manager you will:
* Provide smooth administrative support and assistance to staff in daily business i.e., set-up conference calls, handle internal & external meeting requests;
* Welcome clients and external colleagues and make sure they get the best service; first point of contact for (potential) customers through incoming phone and mail; handle correspondence, distribute mail, and manage scanning, photocopying, and filing;
* Organize and manage staff events, celebrations, and business update meetings as part of the social committee;
* Handle facility related tasks: fleet & phone management, support audits, and purchase office supplies and oversee refreshments;
* Conduct research and compile data upon request;
* Liaise with building security and managing agents on any issues;
* Coordinate maintenance and repairs; maintain office equipment for seamless functionality;
* Oversee administrative tasks related to Health & Safety, including annual risk assessments and compliance checks;
* Manage travel arrangements for staff;
* Support HR (e.g. welcoming new employees);
* Support Finance by gathering and scanning of invoices.
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