Overview
Are you curious, motivated, and forward-thinking? At FIS you'll have the opportunity to work on some of the most challenging and relevant issues in financial services and technology. Our talented people empower us, and we believe in being part of a team that is open, collaborative, entrepreneurial, passionate and above all fun.
Responsibilities
* Coordinate facilities issues for corporate locations.
* Cover post room duties and expected deliveries; cover reception and coordinate visitor and contractor arrivals.
* Manage the office email inbox daily.
* Support projects and coordinate internal staff relocation and changes with management by negotiating space allocation and equipment needs (e.g., furnishings, PCs, phone lines and availabilities with managers).
* Receive facilities service requests (e.g., cabling, lighting, electrical, video conferencing) and coordinate with vendors for repairs.
* Perform facilities administration activities related to employee and contractor new set-up, change requests, work orders, and parking spaces.
* Monitor ongoing requests to ensure tasks are completed within the set timeframe; provide necessary follow-up and status updates to customers.
* Support internal compliance audit activities for the facilities department.
* Work with internal employees and managers as well as building landlords and vendors.
* Coordinate issuance of office lockers and keys, install, and move locks; review security reports for unauthorized access and/or access attempts in coordination with security and property management.
* Coordinate facilities cleaning between building and administrative staff by helping to define duties and schedules.
* Purchase or oversee the purchase of new services, equipment and/or supplies for the department.
* Maintain inventory listing of fixed assets and office equipment (e.g., terminals, copiers, printers).
* Coordinate internal audit activities of facilities and equipment and maintain records of audit activities, findings and action plans; communicate audit-related issues with management.
* Other related duties assigned as needed.
What you bring
* Developing support level role. Basic skills with moderate level of proficiency. Has general understanding of facility coordination procedures.
* Generally, performs single-function tasks that tend to be of small to moderate size and scope.
* Works under close to moderate supervision with limited latitude for independent judgment.
* Projects involve consulting with senior peers on non-complex tasks to learn through experience.
* Typically requires less than three years facility coordination or office administrative support-related experience.
What we offer you
* A multifaceted job with a high degree of responsibility and a broad spectrum of opportunities
* A modern, international work environment and a dedicated and motivated team
* A broad range of professional education and personal development possibilities - FIS is your final career step!
* A competitive salary and benefits
* A variety of career development tools, resources and opportunities
* The chance to work on some of the most challenging, relevant issues in financial services & technology
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Privacy Statement FIS is committed to protecting the privacy and security of all personal information that we process in order to provide services to our clients. For specific information on how FIS protects personal information online, please see the Online Privacy Notice.
Sourcing Model Recruitment at FIS works primarily on a direct sourcing model; a relatively small portion of our hiring is through recruitment agencies. FIS does not accept resumes from recruitment agencies which are not on the preferred supplier list and is not responsible for any related fees for resumes submitted to job postings, our employees, or any part of our company. #pridepass
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