Go back Sheffield Teaching Hospitals NHS Foundation Trust
Dietetic Administrative Assistant for UGI and HPB
The closing date is 31 August 2025
To provide a comprehensive secretarial/administrative service to the UGI/HPB team.
To optimise and streamline existing secretarial processes used within the UGI/HPB dietetic team.
To provide admin support to the dietetic UGI/HPB team outpatient clinics.
Liaise with patients regarding nutritional supplement preferences.
To be an effective team member and provide assistance to the staff in the Dietetic Service.
Main duties of the job
The admin assistant will support the dietitians in providing a service to patients within the UGI/HPB team by undertaking the following:
* Administration : including but not limited to:
Produce word processed documents such as letters, reports, guidelines as required by the dietitian
4.3 Clinical Practice
Document any patient related activity onto the EPR in accordance with departmental standards.
4.4 Information Technology
Be familiar with Trust patient administration systems
Be able to use Excel, Microsoft Word, One Drive, Microsoft Outlook
4.5 Communication
Understand and maintain issues of confidentiality at all times
Maintain good interpersonal skills with staff and colleagues
4.6 Personal and Professional Development
* Participate in the Trusts appraisal system
* Undertake mandatory training
4.8 Stock Control
Ensure there is an adequatestock of dietary information leaflets and order more as required
Monitor and maintain health and safety and security of self and others in the work area
take appropriate action to manage an emergency situation with patients or colleagues.
About us
You will be working for an organisation which values and respects all of its staff and the community it serves. The Trust is a leader in the NHS and research sectors and provides excellent benefits for its employees. This includes commitments to professional development but also many policies to support employees in balancing their personal and professional lives.
Job responsibilities
Please view the attached Job Description and Person Specification documents for full details regarding this post.
When completing your application please ensure that you clearly demonstrate how you meet the role criteria.
Person Specification
Education and Qualifications
* Educated to GCSE level or equivalent qualifications or equivalent experience (A-C / 4-9) in English & Maths
* NVQ in Administration Level II or equivalent qualifications or equivalent experience
* European Computer Driving Licence or equivalent qualifications or equivalent experience
* RSA Typing or OCR Word Processing Level II qualification or equivalent qualifications or equivalent experience
Experience
* Relevant experience in a clinical administrative role
* Good working knowledge of Windows based packages
* Good knowledge of email system
* Experience of utilisation of available technology and applying it in the workplace
* Experience of managing telephone enquiries in a supportive and professional manner
* Medical terminology
* Evidence of working with data bases
* Use of clinical patient information systems such as Lorenzo, Systmone
* Development of standard operating procedures and their application in the workplace
Skills and Knowledge
* Excellent keyboard skills
* Effective organisational skills with the ability to prioritise own workload / work to deadlines
* Ability to work on own initiative and prioritise workload
* Able to manage frequently changing priorities and deal with interruptions
* Effective communication, interpersonal / team working skills
* Understand and accept the need to maintain confidentiality
* Ability to take minutes for meetings
Personal Qualities
* Committed to engage in CPD and department appraisal system
* Willing to undergo further training as necessary
* Professional approach to work
* Able to follow procedures for infection control and own safety and identify risks for others
* Be positive and pro-active
* Have a flexible approach to working practices
* Be able to work as part of a team as well as autonomously
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Sheffield Teaching Hospitals NHS Foundation Trust
£24,937 to £26,598 a yearpa/pro rata for part time staff
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