Job summary
Expected Shortlisting Date
12/03/2026
Planned Interview Date
20/03/2026
The Clinical Service Unit for Respiratory Medicine is currently located across various sites: Leeds General Infirmary, St Jamess University Hospital, Wharfedale General Hospital and Seacroft Hospital.
An exciting opportunity has arisen to provide medical secretarial support to a team of Consultant Chest Physicians and other members of the team in Respiratory Medicine at the Leeds General Infirmary and St Jamess University Hospital.
Applicants will be required to demonstrate effective communication, organisational and an ability to see the wider picture. Applicants must be able to work on their own initiative, both independently and within a team and will be required to work effectively in a busy environment.
Candidates should have previous secretarial experience, and a minimum of RSAII or OCRII in typing or word processing. You will be joining a friendly, supportive team of Administration Staff, Doctors and Nurses responsible for the management of all respiratory patients in Leeds. We are looking for someone who is enthusiastic, and who is a team player. The successful candidate will find this a challenging and interesting role.
Main duties of the job
Duties will include audio typing, data entry, dealing with telephone and email enquiries and processing correspondence. Please refer to the job description for full details.
We are looking for someone who is enthusiastic, and who is a team player. The successful candidate will find this a challenging and interesting role.
You will be willing to undergo training, be diplomatic and committed to the provision of a quality service.
About us
Leeds Teaching Hospitals NHS Trust is one of the largest acute health providers in the UK and based in one of the fastest growing and vibrant cities in the north.
At Cardio-Respiratory CSU, we aim to be a fair and supportive CSU with positive, caring teams who are champions of the Leeds Way values. Our values are part of what make us different from other trusts, so we see this as a strength, as well as a responsibility. They have been developed by our staff and set out what they see as important to how we work. Our five values are:
Patient-centred
Collaborative
Fair
Accountable
Empowered
Leeds Teaching Hospitals is committed to our process of redeploying 'at risk' members of our existing workforce to new roles. As such, all our job adverts are subject to this policy and we reserve the right to close, delay or remove adverts while this process is completed. If you do experience a delay in the shortlisting stage of the recruitment cycle, please bear with us while this process is completed, and contact the named contact if you have any questions.
Details
Date posted
20 February 2026
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,937 to £26,598 a year
Contract
Permanent
Working pattern
Full-time
Reference number
C9298-CRS-338
Job locations
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Job description
Job responsibilities
Principal duties and areas of responsibility
Clinical Correspondence & Support to Clinical Services
Typing/proof reading clinical correspondence relating to outpatient and inpatient attendances and other patient related correspondence on behalf of the consultant and clinical teams.
Use a range of IT skills to support the clinical work of the consultant e.g. use of databases and spreadsheets to monitor test results for patients.
Support administrative process as deemed appropriate by the Senior Medical Secretary and PSC.
To support the clinical teams in the delivery of excellent patient care by actively working with colleagues and other Departments to ensure that all patients registered within the service are proactively supported through their patient journey (This would include but is not limited to: ensuring that follow-up and/or discharge appointments have been made for patients when required escalating to the Patient Services Co-ordinator where appointments have been booked outside the requested timescales).
Any other general administrative duties associated with the consultant/clinical team outpatient and inpatient workload.
Answer phone calls and deal with enquiries relating to patients and clinical work from a variety of sources, directly resolving where possible or transferring to appropriate personnel.
Liaise with GPs, hospital staff and others on behalf of consultant in relation to clinical workload.
Maintain appropriate databases (both Trust and Departmental) to support with the delivery of the 18-week pathway or other waiting time standards as appropriate.
Assist in the coordination of test results, bringing these to the attention of the consultant and taking resulting action as required.
Maintaining an effective administration service
Together with colleagues to deputise for the Senior Medical Secretary in cases of absence to ensure Departmental standards are maintained
In conjunction with other Team Medical Secretaries and under the supervision of the Senior Medical Secretary to work collectively as a team proactively planning workloads to meet different deadlines and timescales.
Create and maintain appropriate record systems relating to clinical workload e.g. tests and results spreadsheets
Provide guidance to clerical support officers as necessary.
Ensure that health records are tracked on entering and leaving the Department and stored in an appropriate manner in line with Trust Policy and patient confidentiality.
Ensure that health records are maintained to a high standard at all times. All documentation and investigation results must be securely filed in the correct section in chronological order. Support Data Quality Indicators by ensuring that patient information is accurate and updated on relevant paper and computerised systems.
Access information systems to obtain clinical information as required by the medical teams including investigation results or other information e.g. from results server, PPM or WinDIP
Work as part of the team to ensure that all phone calls are answered within the department during core office hours.
Provide information to Senior Medical Secretary/PSC/Assistant PSC, as appropriate, relating to workload and work outstanding.
Provide cover for other team secretaries/clerical staff when on annual leave or sick leave.
Additional duties
Any other duties that from time to time may be deemed necessary by the Trust/Directorates that are commensurate to the role.
Job description
Job responsibilities
Principal duties and areas of responsibility
Clinical Correspondence & Support to Clinical Services
Typing/proof reading clinical correspondence relating to outpatient and inpatient attendances and other patient related correspondence on behalf of the consultant and clinical teams.
Use a range of IT skills to support the clinical work of the consultant e.g. use of databases and spreadsheets to monitor test results for patients.
Support administrative process as deemed appropriate by the Senior Medical Secretary and PSC.
To support the clinical teams in the delivery of excellent patient care by actively working with colleagues and other Departments to ensure that all patients registered within the service are proactively supported through their patient journey (This would include but is not limited to: ensuring that follow-up and/or discharge appointments have been made for patients when required escalating to the Patient Services Co-ordinator where appointments have been booked outside the requested timescales).
Any other general administrative duties associated with the consultant/clinical team outpatient and inpatient workload.
Answer phone calls and deal with enquiries relating to patients and clinical work from a variety of sources, directly resolving where possible or transferring to appropriate personnel.
Liaise with GPs, hospital staff and others on behalf of consultant in relation to clinical workload.
Maintain appropriate databases (both Trust and Departmental) to support with the delivery of the 18-week pathway or other waiting time standards as appropriate.
Assist in the coordination of test results, bringing these to the attention of the consultant and taking resulting action as required.
Maintaining an effective administration service
Together with colleagues to deputise for the Senior Medical Secretary in cases of absence to ensure Departmental standards are maintained
In conjunction with other Team Medical Secretaries and under the supervision of the Senior Medical Secretary to work collectively as a team proactively planning workloads to meet different deadlines and timescales.
Create and maintain appropriate record systems relating to clinical workload e.g. tests and results spreadsheets
Provide guidance to clerical support officers as necessary.
Ensure that health records are tracked on entering and leaving the Department and stored in an appropriate manner in line with Trust Policy and patient confidentiality.
Ensure that health records are maintained to a high standard at all times. All documentation and investigation results must be securely filed in the correct section in chronological order. Support Data Quality Indicators by ensuring that patient information is accurate and updated on relevant paper and computerised systems.
Access information systems to obtain clinical information as required by the medical teams including investigation results or other information e.g. from results server, PPM or WinDIP
Work as part of the team to ensure that all phone calls are answered within the department during core office hours.
Provide information to Senior Medical Secretary/PSC/Assistant PSC, as appropriate, relating to workload and work outstanding.
Provide cover for other team secretaries/clerical staff when on annual leave or sick leave.
Additional duties
Any other duties that from time to time may be deemed necessary by the Trust/Directorates that are commensurate to the role.
Person Specification
Experience
Essential
* Use of Health care administration systems such as PAS/PPM/EPRO/EMIS
* Administration and secretarial experience
* ability to use a variety of Microsoft outlook packages
* ability to prioritise workload to meet demand
Desirable
* Use of Health care administration systems such as PAS
* Experience of dealing with internal and external enquiries from various sources
* Previous experience of working within a health care setting
Qualifications
Essential
* GCSE's in English & Math at grade C or above
Desirable
* ECDL
* Audio Typing/Word processing skills equivalent to RSA Level II or above
Skills & behaviours
Essential
* Interpersonal and communication skills
* Organisation and time management skills
* Demonstrated understanding of customer care principles
* Ability to communicate sensitively and in an appropriate manner with a range of people
* Ability to work as part of a team as well as work on own initiative when required
* A broad understanding of medical terminology and its use within clinical correspondence
Person Specification
Experience
Essential
* Use of Health care administration systems such as PAS/PPM/EPRO/EMIS
* Administration and secretarial experience
* ability to use a variety of Microsoft outlook packages
* ability to prioritise workload to meet demand
Desirable
* Use of Health care administration systems such as PAS
* Experience of dealing with internal and external enquiries from various sources
* Previous experience of working within a health care setting
Qualifications
Essential
* GCSE's in English & Math at grade C or above
Desirable
* ECDL
* Audio Typing/Word processing skills equivalent to RSA Level II or above
Skills & behaviours
Essential
* Interpersonal and communication skills
* Organisation and time management skills
* Demonstrated understanding of customer care principles
* Ability to communicate sensitively and in an appropriate manner with a range of people
* Ability to work as part of a team as well as work on own initiative when required
* A broad understanding of medical terminology and its use within clinical correspondence
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name
Leeds Teaching Hospitals
Address
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Employer's website
(Opens in a new tab)
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Employer details
Employer name
Leeds Teaching Hospitals
Address
St. James's University Hospital
Beckett Street
Leeds
LS9 7TF
Employer's website
(Opens in a new tab)
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