Whittington WS14 9PY, Andover SP11 8HJ, Rosyth KY11 2BL. Other DIO locations may be considered
Job Summary
About the Defence Infrastructure Organisation
Do you want to work for the Defence Infrastructure Organisation (DIO) and play a key role in keeping our country safe through caring for the Defence estate and those that depend on it? DIO manages the Defence estate, one of the UK’s largest and most diverse property portfolios, enabling the armed forces and Defence civilians to live, work, train and deploy. From net carbon-zero accommodation to runways for the F35 fighter jets, our outputs are unique in the UK and across the globe!
About Regional Delivery
Regional Delivery (RD) is a large, complex, and geographically dispersed operation within DIO covering circa. 58,000 assets, across over 500 sites and 275,000 Ha of freehold and leasehold estate in the UK and a further 580,000 Ha overseas; with a multitude of £multi-million contracts to manage. We deliver soft and hard FM services – building, maintaining and servicing – across the majority of MODs built assets in the UK and overseas; hard and soft FM services across MODs Training Estate, including feeding, accommodation, range bookings, targetry support, management of the rural training estate and tenanted estates; administration of UK and Overseas utility contracts, bill payments, and recoveries; and management of the USVF Built Estate comprising c.4503 assets.
This position is advertised at 37 hours per week.
Job Description
Summary of the Role
The Private Finance Initiative was a procurement method which used private sector investment to deliver public sector infrastructure and/or services according to a specification defined by the public sector. It is a sub-set of a broader procurement approach termed public-private partnership, with the main defining characteristic being the use of a programme finance (using private sector debt and equity, underwritten by the public) to deliver the public services.
There are several infrastructure Private Finance Initiatives (PFIs) that are expiring in the coming years and DIO has committed to respective Top Level Budget holders (TLBs) to support the exit and reprovision of services, in line with the Infrastructure Operating Model. The expiring PFI contracts have been grouped into phases. Phase 1 PFI contracts have expired, and new arrangements are already in-service. The remaining PFI contracts within DIO’s remit to exit and/or re-provide services are split into the following phases, according to service type and time of expiry. Phase 2 relates to water, wastewater, and sewerage (Aquatrine); Phase 3 and Phase 4 are FM services.
The Regional Delivery Portfolio Transition Team have 2 Project Support Roles available, with the locations listed on this advert, although other DIO locations may be considered.
Key Responsibilities Include
* Assist the Portfolio Transition Manager to support the reporting requirements of the portfolio of projects, ensuring consistency in process, providing coordination as well as adding insight and value to deliver accurate timely and relevant reporting to relevant stakeholders.
* Manage the weekly reporting process across the transition portfolio.
* Support the production of the weekly project reports through coordination and engagement with the project teams and programme manager providing advice and guidance.
* Contribute to the production of briefings, presentations and reports requested of the team by a range stakeholder groups.
* Support the transition lead in owning the Governance Management strategy for the portfolio to ensure effective and consistent governance arrangements are in place.
* Provide secretariat support where required.
* Implement and lead the management of a master action tracker to assist the transition lead in supporting the Programme Manager to Manage risks and issues across the portfolio.
* Assist in the production and maintenance of programme associated documentation for consideration by the various Programme Boards by providing advice and guidance to the project teams.
* Lead on the development and management of project specific DefNET & SharePoint pages
* Provide advice and support to projects / programmes on all communication and stakeholders issues
* Provide proactive engagement of internal, industry and wider government stakeholder and reactive management and daily handling of stakeholder enquiries and interest.
* Develop strong working relationships with other departments such as DIO Corporate Communications
* Help with the development of standards and guides to assist teams in understanding performance criteria.
* Planning, undertaking and reporting on programmes including learning from experience and continuous improvement
* Interface with other teams for the cross-boundary Project and Programme management.
* Supporting the team to manage delivery of Phase 3 and 4 activity via coordination, communication, and briefing material.
* Line management of staff where required
Key Responsibilities Include
* Assist the Portfolio Transition Manager to support the reporting requirements of the portfolio of projects, ensuring consistency in process, providing coordination as well as adding insight and value to deliver accurate timely and relevant reporting to relevant stakeholders.
* Manage the weekly reporting process across the transition portfolio.
* Support the production of the weekly project reports through coordination and engagement with the project teams and programme manager providing advice and guidance.
* Contribute to the production of briefings, presentations and reports requested of the team by a range stakeholder groups.
* Support the transition lead in owning the Governance Management strategy for the portfolio to ensure effective and consistent governance arrangements are in place.
* Provide secretariat support where required.
* Implement and lead the management of a master action tracker to assist the transition lead in supporting the Programme Manager to Manage risks and issues across the portfolio.
* Assist in the production and maintenance of programme associated documentation for consideration by the various Programme Boards by providing advice and guidance to the project teams.
* Lead on the development and management of project specific DefNET & SharePoint pages
* Provide advice and support to projects / programmes on all communication and stakeholders issues
* Provide proactive engagement of internal, industry and wider government stakeholder and reactive management and daily handling of stakeholder enquiries and interest.
* Develop strong working relationships with other departments such as DIO Corporate Communications
* Help with the development of standards and guides to assist teams in understanding performance criteria.
* Planning, undertaking and reporting on programmes including learning from experience and continuous improvement
* Interface with other teams for the cross-boundary Project and Programme management.
* Supporting the team to manage delivery of Phase 3 and 4 activity via coordination, communication, and briefing material.
* Line management of staff where required
Person specification
Essential Criteria
* Previous Experience working in a project environment
* Holding or be willing to work towards an appropriate professional qualification relating to infrastructure/programme management e.g. IWFM, MAPM
* Customer Focused
* Experience of working with Office 365
Behaviours
We'll assess you against these behaviours during the selection process:
* Leadership
* Working Together
* Managing a Quality Service
* Delivering at Pace
* Communicating and Influencing
We only ask for evidence of these behaviours on your application form:
* Leadership
* Working Together
Alongside your salary of £36,350, Ministry of Defence contributes £10,530 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements.
The post does not offer relocation expenses.
External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
Please Note: Expenses incurred for travel to interviews will not be reimbursed.
Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience.
Candidates will be required to provide a Personal Statement (Max 500 words).
At sift, you will be assessed against your CV, Personal Statement and the following behaviours:
* Leadership
* Working Together
In event of high number of applicants, the sift will take place against the Communicating and Influencing behaviour only.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
At interview, you will be assessed against the following behaviours:
* Communicating & Influencing
* Delivering at Pace
* Managing a Quality Service
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups:
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact :
* Name : Stuart Dawson
* Email : stuart.dawson124@mod.gov.uk
Recruitment team
* Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. #J-18808-Ljbffr