Christmas Co-ordinator - Fixed Term Contract
Roseburn St, Edinburgh EH12 5PJ, UK
Job Description
Elior Stadia – Bringing the Buzz to Matchdays & More
Scottish Gas Murrayfield is one of Scotland’s most iconic venues, delivering world‑class events all year round. As we prepare for our busy festive season, we are looking for a driven and organised Events Executive to support the planning, sales and delivery of our Christmas events programme.
This is a fixed‑term role focused on creating, selling and delivering a memorable Christmas offering, including party nights, private festive events and corporate celebrations.
You will play a key role across the full event lifecycle – from generating enquiries and converting sales, through to coordinating suppliers and ensuring seamless event delivery.
Working Pattern: 5 days out of 7 | 37.5 Hours Per Week - Fixed Term Contract until 18 January 2027
What you’ll be doing
As our Events Executive, you’ll support the full event lifecycle — from generating enquiries and securing bookings through to coordinating suppliers and delivering seamless events.
* Support the promotion and sale of Christmas party nights and private festive events
* Respond to inbound enquiries and convert them into confirmed bookings
* Proactively generate new business through outreach, networking and client engagement
* Prepare proposals, quotations and contracts tailored to client requirements
* Work towards and support delivery of revenue targets for the festive season
Event Planning & Coordination
* Plan and coordinate all aspects of Christmas events from confirmation through to delivery
* Liaise with internal teams (operations, catering, marketing) to ensure smooth execution
* Develop event schedules, function sheets and operational briefs
* Ensure all event details are captured accurately and communicated effectively
Administration & Reporting
* Maintain accurate records of enquiries, bookings and client interactions within the CRM system
* Track sales performance and support reporting on revenue and conversion
* Maintain strong organisation of event documentation and timelines
What can you bring?
We’re looking for someone who is enthusiastic, hands‑on and passionate about delivering exceptional service.
* Experience in events, sales, hospitality or a customer‑facing role
* Strong organisational skills with the ability to manage multiple events simultaneously
* Excellent communication and interpersonal skills
* Confident working with clients and delivering a high level of service
* Commercially aware with an interest in sales and revenue generation
* Ability to work in a fast‑paced, deadline‑driven environment
* Experience delivering large‑scale or seasonal events (e.g. Christmas parties, corporate events)
* Knowledge of venue or event operations
* Experience coordinating suppliers and event logistics
* Familiarity with CRM systems
What We’re Looking For
We’re looking for someone who is:
* Proactive and hands‑on
* Creative and detail‑focused
* Organised and able to juggle multiple priorities
* Excited by both the sales and delivery side of events
* Flexibility required, including evenings and weekends during peak event times
* Ref: 6445
What’s in it for you?
* A unique opportunity to lead and deliver a high‑profile Christmas events programme
* Work at one of Scotland’s most iconic venues
* Gain end‑to‑end experience across sales and event delivery
* Be part of a fast‑paced, collaborative and energetic team
Brilliant Work Deserves Brilliant Perks!
* Free, tasty meals - Enjoy tasty, nutritious food on us while you work!
* Flexible working - incl. part‑time roles, because life doesn’t run on a 9‑5 schedule.
* Plenty of Time to Unwind - 28 days of holiday, and after two years, enjoy even more with 31 days.
* Leave for life’s important moments - whether family, personal or unexpected.
* Give back time - paid volunteering days for the causes you care about.
* Room to grow - career development and learning opportunities for all stages of your career.
* Financial security - pension schemes and life assurance.
* Exclusive discounts - save on entertainment, leisure, and even travel!
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