Katie Bard are seeking an exceptional Executive Assistant with proven experience at C-Suite/Board level to provide high-level support to a wonderful Chief Executive, Chair, and Board of a respected national organisation. This is a pivotal position at the heart of the organisation, requiring discretion, efficiency, and excellent judgement.
Purpose of the Role
To ensure the Chief Executive's time is managed effectively, meetings and travel are planned seamlessly, and all Executive Office operations run smoothly. You will also play a vital role in supporting the Chair and Board, coordinating governance processes and ensuring that decision-making is well-informed and professionally documented.
Key Responsibilities
* Executive support to the Chief Executive ; managing diaries, inboxes, international and national travel, expenses, correspondence, presentations, and preparation for all meetings
* Organisation of senior-level meetings; Director, Senior Leadership Team, Council, and Board meetings including preparation of agendas, papers, attendance, and accurate minute-taking
* Board and Chair support; scheduling, collation and distribution of Board reports, maintaining action logs and registers, sub-committee support, and new Board member onboarding
* Annual cycle support; coordination of the Annual General Meeting and Annual Report including logistics, papers, compliance requirements, and liaison with stakeholders
* Additional responsibilities; HR administration, governance filings with Companies House, staff communications, internal events, and ad hoc projects for the Executive team
Applicants must have:
* Solid experience supporting at C-Suite level within a complex organisation
* Exceptional organisational skills with the ability to prioritise and deliver under pressure.
* Proven experience preparing and managing Board-level documentation and governance processes and good minute taking skills (Taking the laptop into meetings)
Katie Bard is acting as an agency and is an equal opportunities employer.