Job title: Office/HR Administrator
Responsible to: HR Director
Responsible for: None but the post holder will be interacting with people at all levels
Overall Purpose/Objectives of Role:
Working as part of the HR Team, undertaking General Office and HR Administration Duties providing support to the overall UK Business
The role:
Office Admin:
Switchboard – take all incoming calls and redirect accordingly
Produce weekly off-site document
Order refreshments for Kings Lynn and Boston through agreed suppliers
Ensuring invoices are reconciled on a monthly basis and passed to Accounts.
Regularly update phone lists for both sites including internationally
Manage stationary orders, cupboard and re-ordering of low stock
Manage refreshments, including stock rotation and re-ordering of low stock
Assist With Other Ad-hoc Work As Required
Trainee HR Administrator:
Ensure all personnel files are maintained as required
Dealing with manager and employee queries on a day to day basis
Requesting of references for new employees
Maintain employee training files, responsible for logging of all training and keeping electronic training matrix up to date
Supporting with new employees onboarding process
Responding to speculative CV's/applications
Inputting of personnel data into HRI, Payroll and Time and Attendance Systems
Typing and distributing HR Team meeting minutes
Ensuring all notice boards, communication screens are updated frequently
Updating of organisation chart
Assist Payroll Officer with reporting and administration
Note taking for interviews, investigations etc
Any other ad hoc duties that may be relevant to the role/s.
PERSON SPECIFICATION
Competency area
Essential
Desirable
Skills
Job Related Experience/
Previous telephone/switchboard experience
Experience of working within a HR environment
Excellent IT Skills with a good knowledge of Microsoft products, particularly Word, Excel and owerpoint
Experience of working in Payroll and HRI Systems
Well organised, accurate and high attention to detail
Precise note taking
Business Administration qualification
ECDL or equivalent
Maths & English GCSE
HR related qualification
Personal Skills
Good communication skills at all levels
Able to build strong relationships
Ability to organise and prioritise tasks / multitasking
Able to work to tight deadlines
Good accuracy and attention to detail
Team player with the ability to demonstrate a confident and 'can do' attitude
Ability to work on own initiative and stay calm under pressure
Flexible and adaptable approach to work
Other
Self-motivated
Approachable
Uses judgement and knows when to ask for help and guidance
Willing to learn and undertake developmental training/coaching opportunities
Full UK Driving Licence
Flexibiliity to work outisde normal office hours when required
Values
Reliable
Entrepreneurial
Creative
Passionate
Sharing