Overview
At Arali Consults Ltd (ACL), we understand it is not only important that a project is completed on time and on budget, it is equally essential that the project serves the purpose it was conceived for. That is why our dedicated team of enthusiastic professionals, using the synergy of local knowledge and international experience, works collaboratively with all stakeholders on the project to ensure the success of the project.
We are seeking a highly organized and detail-oriented Contract Administrator to provide administrative and coordination support in the preparation, submission, and tracking of tender documents. This role ensures accuracy, compliance, and timely delivery of submissions while supporting our procurement and business development activities.
Responsibilities
We are seeking a detail-oriented and proactive Contract Administrator to support our tendering and procurement processes. The successful candidate will be responsible for receiving, reviewing, and logging tender invitations; downloading, organizing, and storing tender documents from client portals; and maintaining an up-to-date tender register with all deadlines and requirements.
Key responsibilities include preparing and formatting company credentials (licenses, certificates, and profiles), compiling and proofreading bid submissions, and ensuring all documentation complies with client specifications. The role also involves managing the production and packaging of tender documents, reviewing RFTs, RFPs, and ITTs, and maintaining accurate records of all correspondence.
The Contract Administrator will work closely with internal teams to gather technical, financial, and compliance inputs, request and follow up on supplier or subcontractor quotations, and liaise with clients or procurement authorities for clarifications. This role also ensures accurate completion of forms and declarations, verifies compliance with submission requirements, and coordinates timely submission through courier, in person, or electronic portals.
Additional responsibilities include maintaining organized records of submitted tenders, updating databases with outcomes, improving standard templates, supporting responses to client clarifications, and preparing post-bid analysis reports. The position requires strict adherence to procurement policies, legal and ethical standards, and assistance in reporting procurement activities and expenditures.
.Requirements
* GCSE in Maths and English or similar.
* Business Administration / Office Administration Certificate
* Microsoft 365 (Word, Excel, PowerPoint, SharePoint )
* Economics or Management degree (Preferred)
* Construction Management Certificate
* Basic knowledge of procurement processes and tendering procedures.
* Ability to work under pressure and meet tight deadlines.
* Previous experience in a similar role.
* Excellent negotiation skills with the ability to communicate effectively both verbally and in writing.
* Exceptional attention to detail and organisational skills, with the ability to manage multiple contracts simultaneously.
* Ability to work independently as well as part of a team, demonstrating initiative and problem-solving skills.
We look forward to welcoming a dedicated professional who is eager to contribute to our team's success through effective contract management.
What We Offer
* A dynamic and supportive working environment.
* Opportunities for professional growth and development.
* Competitive salary and benefits package .
How to Apply
Submit your CV and a cover letter (Optional ), and we will reply you as soon as possible to arrange an interview. We'd love to meet you.
Job Types: Full-time, Permanent
Pay: £17.13 per hour
Expected hours: 38.75 per week
Benefits:
* Company pension
* Flexitime
* On-site parking
* Unlimited paid holidays
* Work from home
Work Location: Hybrid remote in Sale M33 7TX