DOCUMENT CONTROLLER
WEMBLEY
SALARY UP TO £45,000 DEPENDING ON EXPERIENCE
Our client is a rapidly expanding civil engineering company based in Wembley. They now require a Document Controller to support the site team ensuring that all document control tasks and procedures are maintained and enforced incorporating the client requirements if applicable.
Role Purpose
To support the sites in the set up and continued management of the document control systems – both in- house and or client requirements. Directing information and correspondence both internally and externally to the key personal, ensuring compliance procedures are adhered too. You will be required to maintain professional working relationships and communicate for and on behalf of your team and placeholders by providing efficient, effective, timeless support in delivering high performing projects.
Responsibilities & Duties
As a document controller you will manage and organise the documents within your project / or assist within the organisation, your principal responsibilities will incorporate:
Administrative
To aid and train your team members and peers in ensuring all document control procedures are always understood and adhered to. Assist with the collation of documents where applicable. To ensure that the most accurate information is readily available and accessible in a timely manner and all associated registers are kept up to date. Proactive attitude and communication to understand what is required within the project and where we can add value and support.
EDMS / Software Knowledge
Updating, uploading / downloading of data working with both in-house document management systems and web-based software packages. Must be able to easily adapt and have a good knowledge of Microsoft Office packages.
Quality
Understanding the client’s key requirements whilst maintaining a high level of consistency, compliance, auditability and traceability factors throughout the lifecycle of any document, including the maintenance of the folder structures both electronically and any hard copy files (if required). Compliance to all internal and external procedures.
Health & Safety
Support the H&S and site teams in managing the site related H&S documentation in ensuring only approved documents are being worked to and reviews are carried out periodically as required such as but not restricted.
Reporting
Tracking and reporting to the project team status document reviews, workflows, approved / rejected, pending documentation. Regularly review data system reports. Support input to weekly and monthly Key Performance Indicators (KPI).
Versatility
Ad-hoc administration duties for the Project Team such as but not limited to; bookings for accommodation, travel, meeting and catering for events.
Desirable Skills and Experience
* Minimum of 2/3 years’ document controller experience
* Industry site-based experience
* Full driving licence
* Commercial awareness
* O&M / Handover awareness
* BIM awareness
Should this amazing Document Controller role be of interest to you, please submit your CV to Anna Maguire.
Whilst we will endeavour to contact you following your response, occasionally due to the high volume of applications this cannot always be possible and we are only able to contact shortlisted candidates. We will keep your details on file and may contact you with future opportunities