Admin Assistant - Goods Receipting Team Member
Location: Ashford
Salary: £12.60 per hour
Contract Type: Temporary
Hours: Monday to Friday, 8:00am - 4:00pm (30-minute unpaid break)
Are you an organised and detail-oriented administrator with strong customer service skills? We have a fantastic opportunity to join our clients team.
This is a full-time temporary position based in Ashford, providing essential support to the procurement function and ensuring accurate and timely goods receipting on the Unit 4 Business World Purchase to Pay IT system.
What youll be doing:
* Goods receipting of all goods and services received across the Trust using the Business World Purchase to Pay system
* Processing parcel delivery notes via the Procurement Portal
* Responding to GRN requests received via the support email account
* Attaching delivery notes and authorisation documents to purchase orders for audit purposes
* Investigating and resolving purchase order and invoice-related queries
* Acting as the first point of contact for all GRN-related enquiries
* Liaising with suppliers to request Proof of Delivery (POD) when required
* Supporting end users with GRN-related queries and training needs
* Checking invoices and delivery notes against purchase orders to ensure accurate matches
* Escalating unresolved issues to the GRN Team Supervisor
* Assisting in maintaining compliance with Procurement Policy and Standing Financial Instructions (SFI/SO)
* Providing excellent customer service throughout all interactions
What were looking for:
* Previous administrative experience
* Strong attention to detail and accuracy
* Excellent communication and customer service skills
* Good IT skills, including experience with Microsoft Office
* Ability to manage competing priorities and work to deadlines
* Experience working in a procurement, invoicing, or finance environment is desirable
This is a great opportunity to support a vital healthcare service while developing your skills in a friendly and fast-paced team environment.
About Morgan Jones
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