Overview
We are looking for a HR Assistant to provide support to the HR team in providing an effective and professional HR provision for all departments. Your key tasks and responsibilities will include:
Responsibilities
* Liaising with recruiting managers, agencies and other parties, advertising roles internally and externally as appropriate.
* Co-ordinate logistics for interviews for professional and support staff as required.
* Development of recruitment materials and candidate information packs.
* Screen CVs and complete first stage interviews for teaching and support staff as required.
* Participation in Recruitment and Selection processes
* Ensuring that all recruitment administration is completed in a timely manner in conjunction with other team members.
* Prepare Job Descriptions & Person specifications Working closely with the HR Director to plan and organise departmental activity and projects in line with our strategic goals.
* Preparation of bespoke induction programmes
* Support with the organising and delivery of the on-boarding process, working closely with the wider HR team.
* Produce contracts of employment, offer letters and associated paperwork.
* Analysis of people data, turnover, benchmarking and producing reports as required.
* General office administration and maintenance of employee files.
* Assist with the management and allocation of core training programmes online.
* Attending meetings, producing agendas, minutes and action logs
* Support with minute taking as required
* Processing of HR related aspects of ISAMS or other campus management information systems.
* Work closely and support the Payroll Officer with processing changes, setting up new employees and regular monthly activity.
* Assist in managing the centralised inbox – responding to all speculative applications and agencies as appropriate and supporting the shortlisting processes.
* Maintenance of Staff Professional Development records and other statutory training records ensuring compliance.
* Contribute to the development and delivery of management training, production of personal development plans and training needs analysis for all areas.
* Preparation of bespoke induction programmes
* Support with the organising and delivery of the on-boarding process, working closely with the wider HR team.
* Produce contracts of employment, offer letters and associated paperwork.
* Analysis of people data, turnover, benchmarking and producing reports as required.
* General office administration and maintenance of employee files.
* Assist with the management and allocation of core training programmes online.
* Attending meetings, producing agendas, minutes and action logs
* Support with minute taking as required
* Processing of HR related aspects of ISAMS or other campus management information systems.
* Work closely and support the Payroll Officer with processing changes, setting up new employees and regular monthly activity.
* Assist in managing the centralised inbox – responding to all speculative applications and agencies as appropriate and supporting the shortlisting processes.
* Maintenance of Staff Professional Development records and other statutory training records ensuring compliance.
* Contribute to the development and delivery of management training, production of personal development plans and training needs analysis for all areas.
NB: This job description illustrates the main responsibilities of the job and is not exhaustive. As duties and responsibilities change and develop the job description will be reviewed and be subject to amendment in consultation with the post holder.
Personal Qualities/Skills
* Hold or be working towards a CIPD qualifications, ideally Level 3 or higher is desirable.
* Experience of working in HR either in the private or public sector is desirable.
* Excellent verbal and written communication skills.
* Understanding of and commitment to Stonyhurst’s mission and ethos.
* Working collaboratively with the team, providing support and help when required.
* To have a confident, but also warm and welcoming manner.
* To have a genuine interest in people and in providing a high quality, professional HR service to all Stonyhurst employees.
* To be flexible and adaptable to the operational needs of the HR Department and the College as a whole.
* Work to tight deadlines, prioritising work and ensuring a customer focus
* An excellent level of ICT competence including experience of using Excel, Word and Microsoft Outlook. An ability to use and adapt to different HR systems.
* Punctual, honest and polite.
* Proven ability to deal with confidential matters and with discretion.
* Attention to detail
Day to Day Commitments
Working 37.5 hours per week, Monday to Friday, although we may consider less hours (30 hours minimum per week). The role is permanent and will be for each full year.
This is a fully onsite based role.
Benefits
* An interesting and varied role within a unique setting
* All meals whilst on duty
* Free parking
* Health and Wellness plan
* Complimentary gym and swim facilities
* Opportunities for training and professional development as appropriate
* Fee remission
* Salary sacrifice cycle to work schemes
* Opportunity to join the SEI Master Trust pension scheme.
Application Process
Once you have submitted your CV with interest in the role via indeed, an official Stonyhurst application form will be sent to you for completion. In line with Safer Recruitment practices, your application cannot be considered until the completed application form is submitted.
Stonyhurst and Stonyhurst St. Mary’s Hall are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. The successful candidate will be subject to pre-employment checks, including an enhanced DBS check.
If you are selected for an interview, please be aware that, in accordance with our Safer Recruitment practices, online searches will be conducted beforehand.
Job Types: Full-time, Permanent
Benefits:
* Canteen
* Company pension
* Cycle to work scheme
* Discounted or free food
* Employee discount
* Free parking
* Health & wellbeing programme
* Life insurance
* On-site parking
* Sick pay
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