Professional, qualified and experienced PA to the Chairman/Managing Director
Purpose of the Role: To provide high-level administrative, organisational, and operational support to the Chairman, ensuring efficient management of their schedule, communications, meetings, and business priorities. The PA acts as a key point of contact and helps facilitate smooth day‑to‑day operations.
Key Responsibilities
Executive Support
* Manage and coordinate the MD's diary, appointments, and travel arrangements.
* Prioritise and screen emails, calls, and correspondence.
* Prepare agendas, presentations, reports, and briefing materials.
* Draft and proofread business communications on behalf of the MD.
* Monitor deadlines and ensure timely follow‑up on actions and commitments.
Meeting Management
* Organise internal and external meetings.
* Prepare meeting packs and supporting documentation.
* Attend meetings where required and take accurate minutes.
* Track action points and follow up with stakeholders.
Communication & Stakeholder Management
* Act as a primary liaison between the MD and internal/external stakeholders.
* Build and maintain professional relationships with clients, suppliers, partners, and employees.
* Handle confidential and sensitive information with discretion.
Administrative & Operational Support
* Maintain accurate records, files, and documentation.
* Coordinate business events, conferences, and company functions.
* Assist with project coordination and special assignments.
* Support the Chairman in monitoring business priorities.
* Raise purchase orders and quotes for the Chairman.
Travel & Logistics
* Arrange domestic and international travel, accommodation, and itineraries.
* Prepare travel documentation and update diaries.
* Ensure efficient management of travel‑related schedules.
Person Specification
Experience
* Proven experience as a Personal Assistant, Executive Assistant, or similar support role.
* Experience if possible supporting senior executives or directors.
* Experience managing complex diaries and competing priorities.
* Experience preparing reports, presentations, and meeting minutes.
Knowledge
* Strong understanding of business administration practices.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
* Familiarity with virtual meeting platforms and document management systems.
* Excellent organisational and time‑management skills.
* Strong written and verbal communication abilities.
* High attention to detail and accuracy.
* Ability to prioritise workload and work under pressure.
* Strong problem‑solving and decision‑making skills.
* Professional, confident, and diplomatic approach.
* Ability to maintain confidentiality at all times.
Personal Attributes
* Trustworthy and discreet.
* Proactive and self‑motivated.
* Flexible and adaptable.
* Professional appearance and manner.
* Strong interpersonal skills.
* Positive, can‑do attitude and works well in a face‑paced environment.
What We Offer
* Exceptional rates of pay
* Private healthcare
* Death in service benefit
* Company pension
* A supportive, expert team with genuine progression opportunities
* A business with 50+ years of heritage, built on trust and award‑winning innovation
Reporting To: Chairman and Managing Director
Direct Reports: None (unless otherwise specified)
Hours of Work: Monday – Friday 8am till 4:30pm
Location: Nuneaton
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