Our client has a permanent vacancy for an Office Manager responsible for overseeing the day-to-day operations of the office environment, ensuring that it operates smoothly, safely and cost-effectively. As well as, providing a professional, friendly and efficient reception service to the clients and office. Office managers are team players with a strong work ethic, who have excellent communication, leadership and problem solving skills.
Duties and Responsibilities
As the office manager, your job role can vary, ranging from maintaining policies and procedures, monitoring office supplies, reception work, as well as completing administrative tasks. Day-to-day duties can include:
• Monitoring and ordering office supplies and new stationary, furniture, first aid equipment, appliances and electronics as required;
• Take responsibility for post, franking, and DX services for the office location and assist with the post and courier deliveries;
• Oversee office maintenance, policies and manage health and safety procedures;
• Take on data responsibilities, including GDPR and off site secure storage;
• Management of day-to-day on site reception staff including lunch and holiday cover rota;
• Oversee building projects, renovations or refurbishments;
• Manage facilities contracts and providers for services, including parking, cleaning, security and catering;
• Support the firm to achieve goals and credentials such as ISO standards or carbon emission targets;
• Greeting clients and liaising with the relevant person;
• Answer the telephone and transfer calls quickly and professionally;
• Assist with meeting room bookings and update digitally;
• Provides general administrative support;
• Arrange archiving collections and retrievals;
• Ensure the office is clean and tidy; and
• Undertake any other duties as required
Health and Safety tasks
It is the responsibility of the Office Manager to support the Health and Safety management by taking on the following duties and responsibilities:
* Ensure the office meets government regulations, environmental, health and safety standards;
* Take responsibility for fire risk assessment, extinguisher maintenance and fire drills for the location;
* Act as a health and safety representative for the office location;
* Complete weekly/monthly premises checks;
* Manager contractors when in the office;
* Provide health and safety awareness training to new starters at the location;
* Conduct weekly fire alarm checks;
* Ensure first aid and fire marshal provision; and take on the responsibility of ensuring fire safety
Requirements:
• Proficiency with Microsoft office, with the ability to support others;
• Excellent verbal and written communication skills;
• Ability to define problems, collect data and draw valid conclusions;
• Experience with office equipment and procedures;
• Solid understanding of Health and Safety and fire risk assessments;
• An innovator with the ability to use creativity and initiative; and
• Strong reliability and discretion skills;
Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so