Job Title: Personal Assistant / Minute Taker (Interim Contract)
Contract: Initial 2-month fixed term, followed by rolling monthly contract
Working pattern: Monday–Thursday 9:00–17:30, Friday 9:00–17:00 (to be confirmed at interview)
Location: Aylesbury
Working arrangement: No home working during the first three months (to be reviewed thereafter)
About the Role
We are seeking an experienced and highly professional Personal Assistant with strong minute-taking expertise to provide dedicated support to a busy Service. This role requires excellent organisational skills, discretion, and the ability to manage a varied and confidential workload.
The successful candidate will be expected to settle quickly into the role; therefore, availability and commitment during the initial period is essential, and annual leave is not normally expected during the first two months.
Key Responsibilities
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Provide confidential, dedicated personal assistance, research, organisational, and administrative support to ensure the effective running of the Service
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Manage and maintain efficient systems for logging, storing, and archiving information
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Handle correspondence (electronic and written), often of a highly confidential nature
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Arrange meetings and conference bookings, including room bookings and scheduling
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Prepare agendas, collate papers, and ensure timely distribution of documents
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Attend meetings and produce accurate, high-quality minutes
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Liaise with external suppliers and stakeholders as required
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Manage meeting processes, including tracking actions, deadlines, and reminders
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Provide high-standard typing and general administrative support
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Ensure confidentiality and security of sensitive information at all times
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Undertake and manage ad hoc projects and research tasks
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Support the development and maintenance of electronic document management systems
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Promote good administrative practices across teams and disciplines
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Provide cover for other Executive Support/PA roles when required
Requirements
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Extensive professional minute-taking experience in a busy environment
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Previous experience working at Personal Assistant (PA) or Executive Support level
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Strong organisational and administrative skills
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Excellent written communication and attention to detail
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Ability to manage confidential information with discretion
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Confident working independently and managing multiple priorities
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Experience supporting meetings, senior stakeholders, and complex scheduling
Additional Information
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This role requires a high level of professionalism and reliability
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No hybrid or home working during the initial three months (subject to review thereafter)
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Flexibility and adaptability are essential due to the nature of the workload