What makes Community Integrated Care a great place to work:
We are seeking an exceptional Executive Assistant to provide high-level, proactive, and trusted support to our Chief Officers. This is an exciting opportunity for a highly organised, forward-thinking professional who thrives in a fast-paced environment and can confidently engage with senior leaders, Trustees, and external partners. This is a full time permanent office based role with some hybrid working however the majority of your time will be spent working from our head office in Widnes. The ideal candidate will live within an hours commute of Widnes.
What is "The Deal" for you?
1. Flexibility: You can work your 37.5 hours over 4 days and enjoy a long weekend, or split the hours over 5 days to accommodate your other commitments.
2. Pension: contributory pension scheme
3. Benefits: retail discounts, holiday discounts, cycle to work scheme and travel discounts through our benefits app
4. Best Lives Bolder: You'll be working for an award winning charity who is passionate about ensuring our colleagues and the people we support lead the best lives bolder
5. Development: We'll work with you to develop your career or to learn and experience new things. We're passionate about developing our people!
6. Support: From our Employee Assistance Programme (available 24/7), financial support options, and wellbeing fund you'll have the support available to lead an easier (financial) life
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Who you’ll be supporting & more about the role:
As the Executive Assistant, you will play a pivotal role at the heart of our organisation—ensuring our Chief Officers are fully supported, informed, and positioned to lead effectively. Your contribution will directly support our governance, strategic priorities, and the smooth running of our Executive function. In this varied and high-profile role, you will: Executive & Governance Support
10. Provide comprehensive PA support to Chief Officers, including diary and inbox management, prioritising commitments, and preparing detailed meeting packs.
11. Research, track, and follow up on actions, issues, and confidential matters requiring Executive attention.
12. Provide secretariat support for Executive and Trustee Board meetings and subcommittees, including minute-taking and paper coordination.
13. Collate, digest, and summarise information to support monthly and quarterly board reporting.
Operations & Coordination
14. Plan and manage complex, fast-paced diaries for multiple senior leaders, anticipating needs and resolving scheduling challenges.
15. Arrange travel and accommodation for the Chief Officers and Executive Team.
16. Partner with Communications & Marketing colleagues to ensure key event commitments are prioritised and supported.
17. Support the coordination and logistics of internal and external events.
Finance & Administration
18. Process expenses, purchase orders, and goods receipts, and oversee aspects of the Executive Team budget.
19. Manage Chief Officers expenses and ensure financial records and authorisations are kept accurate and compliant.
20. Maintain up-to-date annual leave records for Executive Team members.
Team & Stakeholder Engagement
21. Build strong working relationships across departments and with external partners.
22. Respond professionally to telephone and email enquiries, representing the organisation with warmth and credibility.
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Your values:
Our ideal candidate: Essential Experience
26. Significant experience supporting C-suite/Board-level leaders.
27. Strong background in diary, travel, and complex schedule management.
28. Experience with governance, board support, and confidential information handling.
29. Skilled in cross-functional coordination, event logistics, and stakeholder engagement.
30. Financial administration experience (expenses, budgets, procurement systems such as Agresso).
31. High digital literacy: Microsoft Teams, SharePoint, PowerBI, Outlook, Excel, Word, and PowerPoint.
32. Proven success in fast-paced and agile working environments.
Key Skills & Competencies
33. Exceptional attention to detail and highly organised.
34. Proactive problem-solver with excellent prioritisation skills.
35. Strong written and verbal communication.
36. Relationship builder who can influence and collaborate at senior levels.
37. Comfortable managing ambiguity and adapting quickly to change.
38. Effective project manager, able to juggle multiple priorities.
39. Friendly, warm, and positive approach to team and stakeholder interactions.
Desirable
40. Relevant postgraduate qualifications (e.g., Business Administration).
41. Experience managing budgets and financial processes.
42. Understanding of social care or values-led organisations.
43. Project management training/experience.
Why join us?
This is a unique opportunity to work alongside inspiring senior leaders, contribute to meaningful organisational impact, and shape the way we deliver Executive support at the highest level. If you thrive on challenge, variety, and being a trusted right-hand partner, we’d love to hear from you.
Please note, if you are interested in this role, we welcome your application as soon as possible! Depending on the volume of applications received, the vacancy may be closed before the expected advertising end date.