Job Description
Purchase Ledger Clerk
*Immediate interviews available - process moving quickly!*
Reporting to: Purchase Ledger Manager (small team of 3)
* Monday to Friday, 9:00am - 5:30pm
* Fully office-based role
* Onsite parking
Main Responsibilities:
* Process high volumes of supplier invoices accurately and timely, through to generating payment runs and issuing remittances.
* Complete monthly supplier statement reconciliations - dealing with any outstanding items to ensure timely resolution
* Engage professionally with internal and external suppliers/contractors via email and phone to resolve and clear queries efficiently, whilst taking ownership of invoices on hold and proactively working through any issues to improve invoice processing in the future.
* Identify areas where improvements could be made to drive efficiency in future and communicate these to relevant team members
* Support finance team during year end audit with any information request received from auditors.
Duties:
· Manage the generic mailbox and input invoices on the system in line with agreed processes.
· Liaise with suppliers / contractors to professionally resolve any invoice queries.
· Ensure supplier statement reconciliations are performed monthly and any queries are dealt with promptly wherever required.
· Match invoices to purchase orders working with relevant teams to clear any price or volume discrepancies wherever required.
· Set up new supplier details onto our finance system in line with company/statutory policies.
· Create weekly payment run for approval and payment.
· Manage invoices on hold in the system.
· General office duties including answering calls, scanning and printing.
The Person:
Essential:
* Accounts payable experience (minimum 2 years)
* Exceptional organisational skills and able to prioritise work.
* Good telephone manner, together with good communication both verbal and written.
* Good interpersonal skills.
* Ability to manage supplier issues and escalate if required.
* Ability to work as part of a team.
* To assist all departments as required.
* Support your manager where necessary
* Good Excel skills