Overview
Our client has a permanent vacancy for a Senior Office Administrator to be responsible for overseeing the day-to-day operations of the office environment, ensuring that it operates smoothly, safely and cost-effectively as well as providing a professional, friendly and efficient reception service to the clients and office. We are looking for a team player with a strong work ethic plus excellent communication, leadership and problem solving skills.
Responsibilities
* Monitoring and ordering office supplies and new stationery, furniture, first aid equipment, appliances and electronics as required
* Take responsibility for post, franking, and DX services for the office location and assist with the post and courier deliveries
* Oversee office maintenance, policies and manage health and safety procedures
* Take on data responsibilities, including GDPR and off site secure storage
* Management of day-to-day on site reception staff including lunch and holiday cover rota
* Oversee building projects, renovations or refurbishments
* Manage facilities contracts and providers for services, including parking, cleaning, security and catering
* Support the firm to achieve goals and credentials such as ISO standards or carbon emission targets
* Greeting clients and liaising with the relevant person
* Answer the telephone and transfer calls quickly and professionally
* Assist with meeting room bookings and update digitally
* Provides general administrative support
* Arrange archiving collections and retrievals
* Ensure the office is clean and tidy
* Undertake any other duties as required
Health and Safety tasks
* Ensure the office meets government regulations, environmental, health and safety standards
* Take responsibility for fire risk assessment, extinguisher maintenance and fire drills for the location
* Act as a health and safety representative for the office location
* Complete weekly/monthly premises checks
* Manage contractors when in the office
* Provide health and safety awareness training to new starters at the location
* Conduct weekly fire alarm checks
* Ensure first aid and fire marshal provision and take on the responsibility of ensuring fire safety
Requirements
* Proficiency with Microsoft Office, with the ability to support others
* Excellent verbal and written communication skills
* Ability to define problems, collect data and draw valid conclusions
* Experience with office equipment and procedures
* Solid understanding of Health and Safety and fire risk assessments
* An innovator with the ability to use creativity and initiative
* Strong reliability and discretion skills
How to apply
Submit your CV and a consultant will contact you if your skills and experience match a current vacancy. This content has been cleaned to remove unrelated testimonials and boilerplate.
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