Job Description
:
Based in the United Kingdom, the Administrative Assistantsupports all departments at the LEXO office by managing day-to-day operations, administration, and facility-related services. The role ensures smooth office functioning through coordination with property management, vendors, and internal teams. Key responsibilities include overseeing office logistics, maintenance, procurement, and event support while maintaining compliance with health and safety standards. The position requires strong communication, organization, and people skills to enhance efficiency and create a productive work environment.
MAJOR RESPONSIBILITIES:
85%
1. The Property Assistant will report to the Global property Manager-Africa &MEER with a matrix reporting to the location leader in LEXO.
2. Will be involved in the day-to-day operations by answering low volume incoming calls and directing accordingly, providing office tours, managing the performance of one office printer, and will be the administrative/ emergency point of contact (POC) for the office. Manage the devotion rotation and serve as a liaison for Thursday devotion schedule and Tuesday prayer call. Will provide back up support Whenever needed.
3. Provide resources for on/off-site meeting venues (periodically when there is no hosting department), maintain FOB accessibility and registry, update address group list WVIAllUkStaff.
4. Event coordination for Day of Prayer, Christmas lunch, annual picnic and any other events as needed.
5. Ensure the visitor user guide is maintained and available for all staff and visitors. Maintains good standing relationship with landlord and communications with WVI UK staff.
6. Process annual Global Asset Verification.
7. Assist with shipping and receiving logistics, including incoming mail and delivery.
8. Maintenance of website for the LEXO office, Global finance, Talent, procurement and properties. (GFTPP)
9. Work on introductory letters for visa application for staff visiting UK.
10. Management of annual DSE (Display Screen Equipment) forms and vouchers.
11. Collaborate with key leaders across West African offices to support real estate asset management through data collection, verification, cross-referencing, and auditing to ensure data quality and integrity.
15%
12. Work with the Global property Manager to oversee the property management budget, ensure timely processing of invoices to forestall delays in payment processing through ProVision and adhere to best stewardship
13. practices to keep in line with the annual budget. Work towards identifying cost avoidance or expense reduction opportunities and implementing effective and efficient strategies that can be standardized.
Required Education, training, license, registration, and/or Certification
14. IOSH (Institution of Occupational Safety and Health) Qualification
15. Be knowledgeable and show an understanding of local statutory and regulatory requirements pertaining to managing facilities safely (and its effects to LEXO)
16. Must be knowledgeable in basic accounting processes.
17. Excellent computer literacy (MS Office Applications and Outlook)
18. Effective communication (verbal and written) and negotiation skills.
19. Ability to work in cross-functional team environments as well as independently.
20. Ability to organise, plan and coordinate multiple projects/tasks in detail and with high sense of urgency.
21. Possess the ability to effectively work with all levels of management and staff and various personalities and learning styles.
22. Must be able to accurately interpret staff needs, assess requirements and identify solutions.
23. Strong organisational and multi-tasking abilities.
24. Must be Tech savvy.
Required Professional Experience
25. 2-3 years of experience in office management and administration with C-level executives.
Position’s physical requirements:
26. Required to be in the office 5 days a week.