£28,636 to £30,394 per annum (for exceptional performers, there is scope for further progression up to £34,953 per annum)
Hybrid
This role will be based on site, primarily in the named location. Currently, this role offers the opportunity to work remotely, normally 2 day/s a week in line with our Adaptive Working Framework.
We have one simple promise – to make a positive impact. Through our ground-breaking research, teaching excellence and commitment to sustainable living, we are changing lives for the better.
The University of Derby is a modern university with a modern outlook. Everything we do is driven by delivering excellence and opportunities for our students, our staff and our region.
We have some of the best university facilities in the UK and achieve outstanding results for our teaching and research and have been awarded Gold in the prestigious Teaching Excellence Framework (TEF) 2023 – making it one of the top universities in the country recognised for its outstanding student experience and student outcomes.
Financially strong and seriously ambitious we offer our employees an inclusive culture that centres itself around staff wellbeing, where you can be confident you will receive all the help and encouragement you need to build a rewarding career with lots of opportunities to enhance your skills.
Legal, Governance and Assurance Services are acentral risk management and support function which reports directly to the University Secretary and Registrar.
We consist of 3 teams; Legal Services, Governance and Assurance. We provide professional support and assess and mitigate risk, including legal, regulatory, financial and reputational risk, across the University.
Legal Services
Legal Services provides support and advice in relation to contracts and other legal matters.
Governance
In Governance, we provide support, advice and documentation for the University\'s governance activities,working to reflect best practice, guidance and legislation.
Assurance
In Assurance services, we support the University\'s regulatory arrangements; and are responsible for monitoring the University\'s approach to the OfS conditions of registration. We also provide monitoring, training and support to reduce risk of non-compliance with these conditions.
As Information Governance Officer, you will ensure the University’s compliance with the Freedom of Information Act (FOIA), Environmental Information Regulations (EIR), the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018 (DPA 2018).
As a public authority, the University must respond to FOI and EIR requests by providing access to recorded information unless exemptions apply. You will coordinate and review these requests, delivering clear, compliant responses within statutory deadlines.
You will also manage data subject rights requests under the UK GDPR and DPA 2018, supporting students, employees and other stakeholders in accessing their personal data. In addition, you will advise colleagues on privacy notices, data protection impact assessments and data sharing agreements, as well as other key aspects of data protection compliance such as accountability requirements and incident management.
This role will be fast-paced and involve regular liaison with colleagues in all areas of the University, so the ability to write clear, accurate, and customer-focused communications is an essential part of the role. As well as having in-depth knowledge of the relevant legislation and experience in dealing with personal and confidential data, you will demonstrate excellent organisational skills, the ability to negotiate and influence, and exceptional attention to detail.
* Co-ordinate the response to requests under information legislation to ensure that the University meets its legal obligations in an appropriate, complete and timely manner, including monitoring deadlines, liaising with and sourcing material from relevant colleges or departments, photocopying and redacting responses.
* Process core University records by creating paper and electronic folders, filing, retrieving, relocating and destroying information in accordance with University records management procedures
* Maintain and quality assure the University’s publication scheme in accordance with written procedures, to ensure that appropriate and complete information is published in line with the University’s statutory obligations, that website links work and that information is published to the timetable specified in the scheme.
* Organise internal and external meetings, events and training courses relating to Freedom of Information (FOI) and Data Protection (DPA)
* Co-ordinate, advise and support networks of staff responsible for data protection, freedom of information and related matters in colleges and departments. Identify any additional training required by departments/colleges in relation to FOI, DPA or Information Security awareness.
* Maintain and review the University’s system for answering external queries about its information as required by the appropriate information regulations
* Keep up to date with legal and regulatory aspects of information management, including case law and good practice in the sector.
* Provide statistical information about FOI and DPA to management as requested.
* Providing advice and support to colleagues and clients in a friendly and helpful manner;
* To ensure clear, effective and timely communication as appropriate from the LGAS department to its internal and external stakeholders.
* Contributing to the success of the team by being an active team member including organising, attending and participating in team meetings, and training events as appropriate.
* To adopt the University’s Core Values and Underpinning Behaviours
* Undertaking any other duties as may be required by the Data Protection Officer and Assurance Manager.
* Proven experience of working in a busy office/administration environment, ideally with experience in a similar role or within the Information Governance field
* Demonstrable experience of managing own time/ planning, scheduling and prioritising work to resolve problems and queries
* Experience of producing operational/high-level written communication and complex reports that are well structured, grammatically sound and accurate
* Experience of working effectively and developing a range of organisational procedures
Skills, knowledge & abilities
* Ability to manage information from multiple areas and the ability to work with diverse partners (both internal and external) in order to coordinate activities
* IT literate - i.e. can use high level functions on email/databases/word processors/spreadsheets
* Ability to maintain regular, open dialogue that engages and connects individuals and teams with organisational priorities using a variety of mode
* Acting as a trusted advisor to leaders and professionals on matters of Information Governance
* Ability to operate independently and set high standards for self and others i.e. attention to detail and a methodical work approach, as well as the flexibility to prioritise conflicting demands and unforeseen problems, in pressurised and challenging times
Business Requirements
* Willingness to provide support atUniversityevents from time to time e.g., Graduation, Clearing and Open Days, (some of these events occur outside of normal working hours, such as evenings and weekends)
Qualifications
* Related qualifications – GDPR/FOI
Experience
* Experience within the sector/understands the demands of a HE administration service
Skills, knowledge and abilities
* Ability to proactively initiate change to streamline inefficient processes and make them more efficient
* Generous annual leave entitlement of 38 days inclusive of bank holidays and concessionary days (pro rata)
* Suite of holistic wellbeing benefits and support including family-friendly policies, generous sick pay provision and comprehensive Employee Assistance Programme
* Access to a variety of staff discounts at high street retailers
* Discounted onsite gym
* Cycle to Work scheme
* A flexible working environment
* A commitment to personal and professional development
For further information and informal enquiries regarding the role, please contact Helen Dobbins, Assurance Manager via h.dobbins@derby.ac.uk
For enquiries regarding your application and for sponsorship eligibility, please contact the recruitment team via recruitment@derby.ac.uk .
The University is unable to sponsor the employment of international workers under the Skilled Worker route for this role; however, applications are welcome from candidates who are able to demonstrate an alternative right to work in the UK.
Equity, diversity and inclusion
The University of Derby is committed to promoting equity, diversity and inclusion, regardless of age, disability, trans status, marriage and civil partnership, pregnancy and maternity, race, religion or belief (or none), sex and sexual orientation.
We are Disability Confident Employers, demonstrating our commitment to disability inclusion, and invite applicants to highlight adjustments they may require to ensure equitable participation in our recruitment processes.
Further, we are committed to ensuring an environment which is trans and non-binary-inclusive for all our staff, students, partners, and visitors, and continuously review our policies, guidance and training.
When applying to join the University, you can choose your preferred title, including the gender-neutral title 'Mx'. We also ask our candidates if they would like to share their preferred pronouns.This is voluntary but demonstrates our commitment to inclusivity for trans and non-binary candidates.Once employed, you can add pronouns and preferred names onto our system.
The University of Derby undertakes anonymised shortlisting during the staff recruitment process. This means that, when shortlisting, panel members will not be able to see an applicant’s name and will see an applicant number instead. This demonstrates the practical steps we are taking to remove barriers to recruitment by minimising the possible impact of our unconscious bias.
However you identify, we actively celebrate the knowledge, experience and talents each person brings. Our students come from a wide range of backgrounds; therefore we are particularly interested to hear from applicants who will help our leaders and teams be more reflective of our student population.
At the University of Derby, we are passionate about embedding sustainability into everything that we do. We aim to bring environmental sustainability into all aspects of the University, including teaching, research and operational activities. In line with the University's strategic framework, we expect all our staff to embed sustainability into their working practices and support the University's objective to reach net zero carbon by 2050.
Unlock your potential and apply today.
How to apply
You can apply by submitting an online application. Once you have signed in or registered with us you will be able to begin your application. If you are creating an account for the first time, please ensure you provide an email address that you access regularly as this will be our main means of contacting you regarding your application.
The University reserves the right to close this vacancy early if we receive a high volume of applications. We encourage you to submit your application as soon as possible to avoid disappointment.
If you require any assistance, including the provision of any documentation in an alternative format, please contact the Recruitment team at recruitment@derby.ac.uk .
Please note all applications must be submitted online by Midnight GMT on the closing date of the vacancy.
The University of Derby is committed to safeguarding and promoting the welfare of all our staff, students and children. At the University of Derby, safeguarding is everybody's concern.
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