Executive Personal Assistant to the President
You are invited to apply for the Executive Personal Assistant to the President role at s1jobs.
Base pay range
Grade 4 - £29,913 - £34,188
Permanent, full-time (35 hours)
Since being granted our Royal Charter in 1599, the Royal College of Physicians and Surgeons of Glasgow has been improving health and healthcare for people around the world.
The Role
The Executive Personal Assistant (PA) to the President provides high‑level proactive executive administrative support to the President to ensure the effective delivery of the President’s priorities and commitments. The post‑holder will act as a trusted gatekeeper and liaison, ensuring that communication, coordination, and processes within the President’s Office are efficient, discreet, and aligned with the President’s priorities. The work of the Executive PA includes organising and prioritising incoming and outgoing correspondence, preparing papers for meetings, minute taking, diary management, forward planning, tracking and management of workflow, organising UK and international travel and accommodation, screening telephone calls and filing. The post‑holder will regularly interact with high‑profile individuals and guests, and as such will require exceptional interpersonal skills, discretion, and a confident yet approachable demeanour. The post‑holder will be expected to work flexibly to support the President’s schedule, which may occasionally require working outside normal office hours. In addition, the role requires a regular on‑site presence, with an average of four days per week in the office. This is to ensure consistent and responsive support to the President.
About You
* Minimum of five years’ experience in a similar post is essential
* Confidentiality, discretion and sensitivity are essential
* Excellent written and verbal communication skills
* Exceptional interpersonal skills to influence and interact effectively with a wide range of internal and external stakeholders
* Proven track record of strong administrative skills, including minute taking and diary management
* Outstanding planning and organisational skills including ability to prioritise effectively and demonstrate a high attention to detail
* Excellent IT skills including the use of Microsoft Office and databases
* Excellent team working skills together with an ability to work on own initiative
Benefits Include
* 40 days holiday
* Pension Scheme – The College offers a contributory pension scheme with employee contributions ranging from 6% to 10%, based on the employee’s chosen contribution level
* Enhanced Sick Pay, Maternity, Paternity and Adoption pay
* Health and Wellbeing Benefit
* Cycle to Work Scheme
Successful candidates will have the requisite ability and experience to meet the specific requirements of the post. If you believe you have the skills to be part of our team then apply by submitting your CV, with a cover letter and Equal Opportunities Monitoring form (available from our website). Please note that the College is unable to provide visa sponsorship. Therefore, candidates must already have the right to work in the UK.
Closing Date: Sunday 26 October 2025
Interview Schedule: First interviews are anticipated to be held during week commencing 3 November 2025, with second interviews during week commencing 10 November 2025.
Any personal data collected from you, or that you provide to us, will be processed by us in accordance with our recruitment processes. If unsuccessful in your application, your information will be held by us on our database for a period of 6 months before deletion. If you would like your information removed sooner, please contact our HR department.
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