Excellent Organiser? We need you!
(Location: Oxford, ARC Business Park)
About Us:
Ivy Farm Technologies is a pioneering cultivated meat company creating sustainable, ethical alternatives to traditional meat. We’re building the future of food, and we’d love you to be part of it.
Purpose:
This role plays a pivotal role in supporting the executive team by managing their priorities, optimising their schedules, and driving administrative efficiency. We're looking for a proactive, detail-oriented individual with a passion for helping others succeed. Operating in a fast-paced environment, this role ensures seamless operations while embodying the organisation’s values of reliability, respect, and excellence.
Key responsibilities: (a flavour but not limited to)
Time and Schedule Management
* Manage executive calendars, appointments, and travel arrangements, ensuring time is optimally allocated for productivity
* Coordinate complex travel itineraries, including handling last-minute changes
Communication and Confidentiality
* Manage incoming and outgoing communications (emails, calls, reports) with professionalism and discretion
* Maintain strict confidentiality when handling sensitive information
Document and Meeting Management
* Prepare, edit, and organise correspondence, presentations, and other documentation
* Schedule, coordinate, and facilitate meetings, including preparing agendas, recording minutes, and tracking action items
Project and Event Organisation
* Support project coordination by tracking progress and ensuring deadlines are met
* Plan and execute internal and external events, handling logistics and vendor coordination
Administrative and Office & Personal Support
* Perform general administrative duties, including filing, copying, and scanning
* Provide personal assistance as required, such as arranging appointments or running errands
* General office duties to keep our office environment organised tidy, stocked, and generally running smoothly
Research, Problem-Solving, and Financial Management
* Conduct research, prepare reports, and present findings to executives
* Anticipate potential issues and proactively address them to streamline operation
* Manage expense reports, budget preparation, and adherence to financial policies
* Assist with funding rounds and fundraising activity
Office Management
* Ensure the office is managed in terms of stock levels and tidiness – if it moves, runs out, runs low – you’ll know about it :)
* Manage the weekly on-line ordering for office consumables
We are seeking an experienced and highly capable Executive Assistant / Office Manager with 5+ years’ experience in a senior administrative role who thrives in fast-paced, high-growth environments. The ideal person will bring advanced proficiency across the Microsoft Office Suite, exceptional organisational and time-management skills, and the ability to juggle multiple priorities and deadlines with confidence. You will be a clear and credible communicator, comfortable engaging with stakeholders at all levels, and trusted to handle sensitive information with the utmost discretion and confidentiality. Experience within a technology or innovation-driven organisation or start-up will be highly valued.
Why Join Us?
* At Ivy Farm, we value innovation, collaboration, and sustainability
* You can expect a dynamic, inclusive environment
* Opportunities for career growth and continuous learning
Your Impact
By joining us, you’ll help revolutionise the food industry, creating sustainable, ethical meat and making a real difference to the planet with food security.
Total Package:
At Ivy Farm, we believe that every employee should be compensated fairly. Based on the skill and level of experience required for this role.
You will also be eligible for:
* 25 days annual leave + bank holidays
* Company pension contribution 5%
* Private health care
* Bonus
* Shares
* Oodles of coffee, tea and snacks
* Company events throughout the year
* Fabulous super cool office environment, we think that, but we’re biased :)
And just to confirm, here at Ivy Farm, we're an employer that believes in creating a workplace where everyone feels included and valued, no matter who they are.
No agencies thank you - any CV's received will be deemed a gift.