Job Title: Administrative Scheduler
Employment Type: Full-Time / Part-Time
Salary BOE & work pattern
We’re looking for an organised and proactive Administrative Scheduler to join a busy operations team within a growing building services business. This role is essential in ensuring schedules run smoothly, information is well-coordinated, and the wider team is supported day-to-day. If you enjoy keeping people and processes on track, this is a fantastic opportunity to make an impact.
Key Responsibilities
* Manage calendars for operational teams and leadership
* Schedule appointments, site visits, meetings, and conference calls
* Coordinate meeting logistics including agendas, materials and follow-ups
* Organise travel arrangements when required
* Respond to internal and external scheduling requests via phone and email
* Track deadlines and issue reminders to ensure timely completion
* Maintain scheduling software and accurate records (currently using Joblogic)
* Support general administration including filing, data entry and document control
* Assist with planning onboarding schedules for new starters
* Help keep company social pages and website project updates current
What You’ll Bring
* Previous experience (c. 3 years) in administration, scheduling or office coordination
* Confident using MS Office or Google Workspace
* Knowledge of scheduling and CRM platforms (e.g. Outlook / Teams / Asana / Calendly)
* Excellent communication skills – written and verbal
* Strong organisation, prioritisation and multitasking abilities
* Discretion and professionalism when handling confidential information
* A positive, team-focused approach
Preferred Background
* Experience supporting operational teams or multiple departments
* Understanding of the service, engineering or construction sector
Benefits
* Competitive salary
* Holiday allowance + wellbeing support
* Professional development and growth opportunities
* Friendly, supportive team environment
* Flexible working arrangements – discussed at interview