2 days ago Be among the first 25 applicants
AET Flexible Space is a UK-based manufacturer with over 30 years of market leadership in underfloor air conditioning (UfAC) — delivering innovative, sustainable HVAC solutions for the future of commercial buildings.
We’re a good bunch here at AET — supportive, collaborative, and always ready to help each other out in the office. Everyone works together toward the same goal, and we take pride in maintaining a positive, team-focused culture.
This is an exciting opportunity to join us as Office Manager on a 12-month maternity cover contract. You’ll play a key role in keeping the office running smoothly while being part of a friendly team that values initiative, teamwork, and making a real contribution to the business.
Overview
The Office Manager will oversee the day-to-day administrative operations of the office, ensuring efficiency, smooth workflow, and a supportive environment for staff. This role requires strong organisational, leadership, and communication skills to manage office resources, processes, and personnel effectively.
Responsibilities
Office Management & Administration
* Oversee general office operations to ensure a tidy and organised environment.
* Manage incoming and outgoing post, including tenant mail.
* Coordinate office maintenance and liaise with service providers for repairs as needed or as reported by tenants.
* Manage and coordinate the central tracker, capturing all upcoming facilities and office-related deadlines, communicating these with the relevant team members.
* Act as the first responder for general enquiries via the company’s phone system IVR.
* Maintain office supplies, equipment and support the AET HR Manager with the provision of equipment for new starters and rolling out replacement equipment as needed.
* Operate as the point of contact for the onsite building tenants, ensuring issues are managed and resolved swiftly and supporting with office space changes and lease renewals.
* Serve as the primary point of contact for IT issues and asset management, working in coordination with the outsourced IT team.
* Provide meeting room setup for external visitors and interviews, ensuring parking spaces are available and providing a warm welcome.
Health & Safety
* Weekly Fire Alarm testing assisted by another colleague
* Completion of client PQQ’s and maintenance of the company’s safety accreditations (Safe Contractor, Avetta and Constructionline). Full training will be provided.
HR & Staff Engagement
* Support the AET HR Manager by coordinating internal staff initiatives, including organising lunches, team events, Allstar Award venues and wellness activities.
* Manage birthday celebrations by ordering cakes, circulating birthday cards, and monitoring key staff events.
* Support the AET HR Manager in coordinating Length of Service celebrations.
Qualifications & Experience
Experience
* Proven experience (1–2 years) in office administration or management.
* Familiarity with office software (Microsoft Office Suite)
* Experience coordinating events, meetings, or travel arrangements.
* Excellent organisational and multitasking abilities.
* Strong communication and interpersonal skills.
* Leadership, decision-making, and problem-solving capabilities.
* Attention to detail and a proactive approach to office management.
* Ability to work independently and as part of a team.
Compensation
Salary dependent on experience. For more information, you can also send your CV directly to HR@flexiblespace.com.
Additional Information
Salary information and location: East Grinstead, England, United Kingdom. Job type: Full-time, 12-month maternity cover. Seniority level: Entry level. Industries: Construction. Job function: Administrative.
#J-18808-Ljbffr