Role Information
Job Title
Administration Assistant
Job Type
Finance & Administration
Job Phase
Special Educational Needs
Location
Liverpool
Grade
2
Actual Salary Range
(Point 3- 5) £24,027 - £24790 – Pro rata Actual Salary - £12013- £12395
Contract Type
Permanent
Contract Term
Part time, Term time only
Closing Date
Monday, September 22nd, 2025
About the Role
Purpose of the job:
• To provide routine general clerical or administrative support to the school under the direction or instruction of the School Business Manager.
Directly responsible to: Head teacher
Functionally responsible to: School Business Manager
Responsible for: NA
Principal Accountabilities & Responsibilities:
1. Undertake reception duties, answering routine telephone and face to face enquiries and signing in visitors.
2. Assist with arrangements for visits by other professionals, medicals and review meetings.
3. Provide routine clerical support eg photocopying, filing, emailing, completion of routine forms, registers, school meals etc.
4. Maintain manual and computerised records/management information systems.
5. Produce lists, information and data as required.
6. Undertake typing, word-processing and other IT based tasks.
7. Occasionally take notes at meetings.
8. Maintain and collate pupil reports.
9. Sort and distribute mail.
10. Operate office equipment eg photocopier, computer etc.
11. Arrange orderly and secure storage supplies.
12. Undertake routine financial administration eg collect and record dinner money.
Personal Qualities
Person Specification
E= Essential - D = Desirable
Experience
Recent previous experience of working in a school office environment. - D
Knowledge, Skills & Understanding
Excellent written and oral communication skills. - E
Very good literacy and numeracy skills. - E
Able to produce and amend complex word processing documents. - D
Able to undertake simple financial transactions and resolve related problems. - D
Good understanding and use of IT and its application. - D
Able to use reprographic equipment. - D
Personal Qualities & Attributes
Able to prioritise work. - E
Work to high standards, both when working with colleagues and when working unsupervised. - D
Able to take direction. -D
Team player with excellent interpersonal skills. - E
Excellent attendance record.
Sense of humour.
Enthusiastic.
Other
Enhanced DBS check – individuals on the children’s barred list should not apply. - E
Emotional resilience in working with pupils who may exhibit challenging behaviours or complex health needs. - E
This job description will be reviewed annually and may be subject to amendment or modification at any time after consultation with the post holder. It is not a comprehensive statement of procedures and tasks, but sets out the main expectations of the School in relation to the post holder’s professional responsibilities and duties