Hours: 37 hours Per Week – Monday to Thursday: 8.30am to 5pm, and Friday: 8.30am - 4.30pm About Us: Mary Hare educates 160 profoundly deaf children at its residential school in Berkshire and we pride ourselves on our pupils’ achievements at GCSE, A Level as well as B Tech and Vocational Courses. We offer the opportunity to teach highly motivated children, in small classes, where we can make a real difference at this national centre of excellence for deaf education. No knowledge of sign language is required, as we follow an auditory/oral philosophy. The Office is a very busy open plan office with a vibrant team of part time and full time staff with different responsibilities. The office is responsible for all administration tasks for the education side of the school including arranging and preparing Annual Review meeting for over 150 pupils who have EHCPs. The office is key in supporting all teaching staff. The Role: This role is a full-time position, all-year-round. There is no flexibility with working from home with this position. The post-holder will ensure the efficient and effective running of both the School Office, with responsibility for overseeing a team of administrators, including the Attendance officer and Annual Review Coordinator. The role involves frequent liaison with Local Authorities, and outside professionals. Main Duties and Responsibilities: • Line manage the school office staff and ensure work is effectively planned to support the annual school cycle, including staff appraisals, training, managing holidays and cover throughout the year • Work with the senior leadership, finance, IT, Data Controller, Admissions, and other stakeholders to maximise the use of technology in improving the efficiency of its operations • Support the Principal/CEO, their PA, and other senior managers in the organisation with detailed planning of special events, such as Speech Day • Occasional attendance at a small number of school events outside the school day. • Share in the cover for the absent colleagues in the School Office and School Reception • Maintain a high degree of confidentiality with regard to issues concerning members of staff and students. Respond positively with tact, sensitivity and awareness to students and parents in relation to duties undertaken • Communicate as required with the LA’s, outside agencies, parents and the local community and any other individuals who have business with the school • Support senior management with the organisation and scheduling of annual reviews of the EHCPs • Census – responsible for completing the census, following up with any errors or queries, amending, meet with RA to sign off, submit to DfE and answer any queries. • Admissions form – create a new copy of the form each year, communicate with parents, upload info to SIMS when returned. • Gateway – trips and activities added on, send letters out, set up if consent only, liaise with finance if payment involved. • LAs – plan visits including putting together schedules and escorting them on the day, liaise with LAs, coordinate completion of forms. • Involvement with school events – work with Admissions on Transition Days/Week and Y7 Info Day. Support where needed with Options Events, Speech Day, Open Day. Sports Day etc. • Annual Reviews – responsible for scheduling, oversee form (any changes or access issues), check each form before they are sent out (spelling/grammar, second check that all relates to correct pupil), support with issues, training and troubleshooting for staff Person Specification Education Attainment General Secondary Education or equivalent (English and Math’s essential) Professional Qualifications NVQ level 2 in Business Administration or equivalent qualification in related area or equivalent experience Knowledge and Experience Essential Desirable Experience of working as an Office Manager or similar administration management role with direct line management Experience of providing high-level support in a busy, politically sensitive environment Experience of using a wide range of office equipment and ICT software, information systems in an administrative environment Knowledge of and commitment to school policies including Child Protection, Health & Safety and Equal Opportunities High level of ICT skills including knowledge of Microsoft Excel, Word, Power Point, SIMS and Office 365 Awareness of Safeguarding requirements and good practice within an education setting Experience of workflow review, system and processes design and implementation Skills and Personal Qualities Excellent communication skills to enable effective dialogue with colleagues, staff, visitors, and students Organised and self-motivated, with a proven record for meeting targets and deadlines Able to perform well and remain professional whilst under pressure Dedicated team-player, who strives for excellence and leads by example Proven high communication skills, oral and written in order to produce detailed reports and memos Tactful and discreet, whilst mindful of observing Safeguarding and professional standards Displays a smart and professional appearance, representing the school in a positive manner Reliable and stable Well-developed problem-solving skills Enthusiastic, with an eagerness to learn new skills and a commitment to personal continuous development High level of accuracy and attention to detail Self-motivated and able to work alone without direction Adaptable and flexible with working patterns when required Committed to contributing toward the school community Good numeric and computer skills (Microsoft Outlook essential) Essential Values, Behaviours and Attitudes All employees are expected to actively promote and demonstrate these six core values: Learners First Community is Key Integrity & Respect Empower & Energise Others Being Accountable Excellence Benefits: As well as an inclusive and supportive work environment, and a stunning location benefits also include a generous defined contribution pensions scheme, subsidised canteen, free on-site parking & 24/7 Employee Assistance Program. How to Apply! To apply, please click the ‘Apply for this Job’ box at the top of the page Closing Date for applications: 27th February 2026 For more information, please download the Job Description and Application Form below. The Job Description can be found HERE To download the Application Form click HERE Please note that Mary Hare adheres to Safer Recruitment Standards and as such all applications must be made via the Mary Hare website and using the Mary Hare Application Form. Applications will only be considered via a completed Application Form; CV’s cannot be accepted. Mary Hare | Arlington Manor | Snelsmore Common | Newbury | Berkshire | RG14 3BQ This School is committed to safeguarding children and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All shortlisted candidates will be asked to complete a criminal records self-disclosure form and successful candidates will be subject to Disclosure and Barring Service (DBS) checks along with other relevant employment checks. We are committed to securing genuine equality of opportunity in all aspects of our activities as an employer and education provider. The role you are applying for is ‘exempt’ from the Rehabilitation of Offenders Act 1974