Reports to: Billing & Receivables Manager
Location: Horsham
Summary of Position
The Accounts Assistant will play a key role in supporting the day-to-day finance operations of the business, ensuring accurate and timely financial processing across Accounts Payable, Accounts Receivable and Cashiering. This is a varied role that spans multiple business units and requires strong attention to detail, organisation, and the ability to manage high transaction volumes.
Duties and Responsibilities
Accounts Payable
- Set up and maintain vendor accounts
- Process vendor invoices and credit notes accurately and promptly
- Handle vendor queries in a timely manner
- Prepare and process vendor payment runs (weekly, month end and ad hoc)
- Producing vendor remittance advice
- Perform regular AP reconciliations
- Investigate and resolve discrepancies, queries and unallocated items
Accounts Receivable and Credit Control
- Processing Direct Debit collections and rejections
- Allocate customer receipts (e.g. BACS payments)
- Producing customer statements and perform AR reconciliations
- Perform Credit Control activities, including proactive telephone conversations
- Monitor aged debt reports and utilise credit reporting tools (e.g. Experian)
- Investigate and resolve customer queries and disputed items
Cashiering
- Post daily transactions for all cash books
- Maintaining and reconciling cash books on a regular basis
- Process and post refunds to AR and AP accounts
- Review and process weekly expenses
General
- Support the wider Admin department with ad hoc duties as required
Additional Skills and Knowledge
- Previous experience in an Accounts Assistant or similar role
- Strong knowledge of Accounts Payable and Cashiering processes is essential
- Experience using accounting/ERP systems
- Proficient in Microsoft Office, particularly Excel
- Desirable to have a solid understanding of ledger reconciliations, cashbooks and general bookkeeping skills
Person Specification
- Numerate with an excellent attention to detail
- Effective listening, verbal, and written communication skills
- Ability to establish and maintain good stakeholder relationships, both internally and externally at all levels
- Ability to demonstrate a methodical, organised, and flexible approach to work
- A calm, confident manner and resilient under pressure
- Proactive approach and able to take ownership of tasks
- Ability to work autonomously as well as part of a team
- Commercial awareness with an interest in understanding the wider business