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Office Administrator & Secondee Coordinator
Work closely with Secondees from our parent company Nikon, supporting their settlement in the UK during their secondment by providing advice and guidance as needed. Responsible for the efficient management of reception duties, covering reception when required, and supporting general facilities activities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
* Support Nikon Secondees throughout the secondment process and upon their return to Nikon. Liaise with external bodies, such as the Japanese Consulate General in Edinburgh, as appropriate.
* Ensure that Nikon secondees are aware of and receive Nikon benefits, staying updated on Nikon policies affecting secondees, such as the Assignee Rule Book.
* Collaborate with UK payroll and external advisors to ensure accurate payroll processing for secondees, considering the complexities of overseeing payroll split between the UK and Japan.
* Cover reception at Head Office in the afternoons and act as the first point of contact for visitors when needed.
* Maintain office efficiency by overseeing daily reception and administrative operations.
* Participate actively in planning and executing company events and initiatives.
* Perform ad hoc administrative duties, such as processing invoices, raising purchase orders, managing expenses for the HR team, and coordinating travel arrangements.
MINIMUM QUALIFICATIONS
* Excellent written and oral communication skills
* Polite and professional telephone manner
* Proficiency in Office and Outlook
* Effective time management, planning, and organization skills
* Ability to work independently and as part of a team
* Strong interpersonal skills
* Problem-solving and analytical abilities
BENEFITS
Optos offers a highly competitive compensation and benefits package.
EQUAL OPPORTUNITIES EMPLOYER
We are committed to equal opportunity employment and welcome applications from all qualified individuals regardless of race, sex, disability, religion/belief, sexual orientation, age, or veteran status.
If you believe you have the necessary skills and experience and wish to join our great team, please click on the Apply button!
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