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Job Title: Unit Personnel Office Administrator
Salary: £24,637.57 per annum
Position Type: Permanent
Type of Employment: Full Time
Hours: 37.5 hours per week
Location: HMS Sultan, Napier House, Military Road, Gosport, Hampshire, England, PO12 3BY
Position Overview
Based in the Personnel Office HMS Sultan, this role provides a broad and flexible service to meet the contracted administration requirements of the Armed Forces (predominantly the Royal Navy) and there is the potential to rotate through various elements of professional responsibilities when required to meet the needs of the business. Training can be provided, where appropriate.
Main Responsibilities
* Provide a dedicated day‑to‑day focal point for personnel administration, including a direct customer interface and liaison with coordinators and line managers.
* Arrange travel using an online booking system and liaise with booking companies, coordinators and travellers.
* Collate and maintain budgetary‑related information.
* Maintain and protect personnel‑related data.
* Data input and update the joint‑Service administration system.
* Assess entitlement to pay, allowances, expenses, promotion, awards and more.
>Ensure all activities are carried out in full compliance with current Health and Safety Regulations and the General Data Protection Regulations.
* Undertake any additional tasks as determined by the Line Manager, including support/cover for other staff.
What We Are Looking For
The successful candidate will be well‑organised, precise, confident with credible communication skills, ready and willing to contribute at all levels. In addition, the individual will be versatile, intuitive and professional with good judgement and absolute integrity. Pro‑active, persuasive when required and responsive to changing needs of the business and demands of the customer, remaining calm under pressure and self‑motivated. The incumbent will be reliable, well presented, giving a positive image of MITIE company values.
* Administration experience with strong organisational and motivational skills and a high degree of integrity.
* Proven track record of delivering quality administration and service with customer‑facing experience.
* Persuasive and credible verbal and written communicator with the ability to develop close working relationships.
* IT literate with a good working knowledge of MS Office applications.
* Conversant/knowledge of MOD personnel administration applications and systems (desirable).
* Proactive approach and the ability to embrace and lead on change.
* Ability to manage short‑notice changes to requirements and deadlines.
* Good standard of education.
Additional Information For Internal Applicants
Please ensure that you discuss your application with your current line manager before formally applying. Please note that internal job moves are subject to the standard terms for the post being advertised. Enhanced terms cannot be honoured.
Benefits
We offer a virtual GP, financial wellbeing assistance, flexible lifestyle benefits platform, extra holiday days, critical illness insurance, high‑street discounts, cycle‑to‑work scheme, life cover up to four times your salary, enhanced pension contributions, salary finance scheme, Mitie Matching Share Plan, Mitie Stars recognition programme.
Commitment to Diversity & Inclusion
We are committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition and need reasonable adjustments, please let us know.
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