Overview
Our client, a high-technology defence start-up, is seeking a proactive and highly organised professional to serve in a dual-capacity role as Executive Assistant to the Chief Engineer and Administrator for the Engineering Team. This is a permanent position to start as soon as possible (those on notice will be considered). The site is located within close proximity to Central Cambridge, and you will initially be 100% office based, with the possibility of one day working from home in the future.
Executive Support
* Coordinate internal and external meetings, including candidate interviews and stakeholder briefings
* Protect and optimise the Chief Engineer’s time through strategic prioritisation
* Take accurate minutes and track follow-up actions from leadership and technical meetings
* Organise domestic and international travel, including itineraries and logistics
* Plan and execute offsite events, team all-hands, and space planning initiatives
* Handle confidential information with discretion and professionalism
* Provide general executive support and act as a liaison between the Chief Engineer and internal/external stakeholders
CRM Coordination
* Oversee onboarding logistics: ensure completion of HR, security, and IT setup for new starters
* Coordinate offboarding: manage return of equipment and access deactivation
* Arrange travel and accommodation for engineering teams attending tests, supplier visits, or field deployments
* Maintain accurate records of team leave, training, and compliance documentation
* Identify and implement process improvements to streamline administrative workflows
* Support team communications and documentation, including templates, trackers, and shared resources
Person Specification
* 4+ years of experience in administrative support roles, including 1+ year supporting senior leadership
* Experience in a technical, engineering, or high-growth environment
* Proven ability to manage multiple priorities in a dynamic environment
* Proficiency in Microsoft Office
* Strong written and verbal communication skills
Preferred
* Familiarity with onboarding/offboarding processes and cross-functional coordination
* Demonstrated ability to work independently and anticipate needs
* Experience collaborating with other administrative professionals across departments
To apply for the role of Executive Assistant and Engineering Team Administrator, please send a covering letter together with a copy of your CV.
Ann Pettengell Ltd is acting as an Employment Agency for this vacancy.
#J-18808-Ljbffr