JOB SUMMARY
We are seeking a highly organised and strategically minded Fleet Manager to oversee our vehicle operations across both Northern Ireland and ROI. The successful candidate will be responsible for the full compliance of all vehicles and our team of drivers. This opportunity requires an individual to work flexibly and also be able to use their own initiative in a fast-moving environment. Hours of work 40 per week.
What we offer:
· 30 days’ annual leave
· Pension scheme
· Bereavement leave
· Death in service benefit
· Birthday day off
· Health Shield
· access to 24/7 counselling and wellbeing support
MAIN DUTIES AND RESPONSIBILITIES
· Management of around 150 vehicles, including booking in services, MOT’s and RSA’s and any other repairs required
· Ensure that the Vehicle Management system is maintained at all times.
· Working closely with engineers and planners Compliance and Enforcement of all quality, environmental, safety and health (H&S will be led and managed by Compliance Manager however you may be asked to assist with write ups etc)
* Monitor all vehicle trackers exporting the data to excel for each department
* Liaising with Managers and Operatives to ensure employees have transport at all times
* Handling telephone enquiries
* Providing Support to Admin teams as required
· Uphold Data Protection Policies
· Any other Ad hoc tasks as required
Health & Safety:
* Adhere to all health & safety regulations and company policy at all times
* Report any accidents or issues regarding health & safety appropriately
* Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed
· Observe & follow all manual handling practices
QUALIFICATIONS AND EXPERIENCE
· Grade C or above in English and Maths at GCSE Level (Higher and Further education desirable)
· Computer literate, particularly with knowledge of Word and Excel
· Use of a data input system desirable (e.g. Housing Maintenance Software)
· Administration qualification or demonstrable 2 years’ experience required
· Excellent demonstrable customer service
· Experience of dealing with the general public in a professional manner
· Demonstrable experience of working within a performance driven environment and to tight deadlines ensuring KPI’s are delivered
Attributes/Skills:
· The successful candidate should:
* Be capable of working on own initiative
* Ability to work methodically and with attention to detail
* Good communication and organisational skills
* Have a good timekeeping and attendance record
* Have the ability to work with a wide range of people
* Be a good team player
* Demonstrate ability to follow written and verbal directions
* Demonstrate a flexible attitude towards assigned tasks
* Be reliable & committed
* Have ability to work to deadlines
* Participate in overtime when required (including weekends)
* Have ability to take on new skills
* Have a positive approach to continuous improvement processes and techniques
In addition,
· As the majority of the work will be conducted in Public Sector or Housing Associations, we will require a recent Enhanced Access NI certificate CTS will perform a Access NI check as part of the on-boarding process.
· Having a criminal record will not necessarily bar an individual from employment. We operate a written policy on the recruitment of ex-offenders, which is available on request and forms part of our employee handbook provided at the point of secure employment.
· We have a policy on the secure handling, use, storage and retention of disclosure information, which is available on request and is also included in our employee handbook.
· The role may also require the successful candidate to undertake work specific training on the job or externally.
CTS is an equal opportunities employer
No Job Description can cover every issue that may arise within the post at various times and the post holder is expected to carry out other duties from time to time which are broadly consistent with those in this Job Description.
About The Role
* Management of up to 150 vehicles, including booking in services, MOT’s and any other repairs required
* Working closely with engineers and planners Compliance and Enforcement of all quality, environmental, safety and health ( H&S will be led and managed by Compliance Manager however you may be asked to assist with write ups etc)
* Monitor all vehicle trackers exporting the data to excel for each department
* Sending Forms to Supervisor per Audit Rota weekly and saving on server and downloading grid on a monthly basis for discussion at monthly QESH Meetings
* Liaising with Managers and Operatives to ensure employees have transport at all times
* Handling telephone enquiries
* Providing Support to Admin teams as required
* Uphold Data Protection Policies
* Any other Ad hoc tasks as required
Health & Safety:
* Adhere to all health & safety regulations and company policy at all times
* Report any accidents or issues regarding health & safety appropriately
* Ensure all Risk Assessments & safe systems of work are read, understood, signed and followed
* Observe & follow all manual handling practices
Required Criteria
* Grade C or above in English and Maths at GCSE Level
* Computer literate, particularly with knowledge of Word and Excel
* Use of a data input system desirable (e.g. Housing Maintenance Software)
* Administration qualification or demonstrable 2 years’ experience required
* Excellent demonstrable customer service
* Experience of dealing with the general public in a professional manner
* Demonstrable experience of working within a performance driven environment and to tight deadlines ensuring KPI’s are delivered
Desired Criteria
* Higher and Further Education
Skills Needed
Compliance, Regulatory Compliance, Communication
About The Company
Connect - Transform - Sustain
CTS is an award-winning, industry leading facilities management company. Originally a building company, CTS has expanded into heating installation and has further diversified into building maintenance and property development. This has extended the company's reach to over 30,000 properties (and rising), across the island of Ireland. CTS prides itself on exceeding client’s expectations and making sure that the client is satisfied with all aspects of work.
We offer full service maintenance contracts to a variety of clients ranging from homes through to education, healthcare, blue light services and other public sector clients. Our senior management team have over 150 years experience in maintenance and construction.
CTS offers works from Waterford to Derry-Londonderry covering Irelands two largest cities of Dublin and Belfast.
Company Culture
Energy & Compliance Services
From all sources of domestic and commercial heating appliances that we service and maintain, we also offer a full install and commission package.
Property Services
Our Property Services team delivers building maintenance for small, medium and large-scale developments, delivering all trades response and preventative maintenance packages to clients in a wide range of general and specialised works including plumbing, heating, flooring, fit out, renovation and insulation.
Development
We provide new build development of residential and commercial property schemes with a portfolio that stretches across the island of Ireland, including land acquisition and the build out of social housing projects right through to commercial premises.
Company Benefits
Vacation, Paid time off, Retirement plan and/or pension, Employee development programs, Opportunity to travel, Free parking, Referral bonus, Open office, Competitive salary, Wellbeing Scheme, Social Opportunities, Annual performance review, On the job learning, Bereavement leave, Staff celebration events
Salary
£35,000.00 per year