Job overview
An exciting opportunity has arisen to join our team of Medical Typists based at St Richard's Hospital, Chichester or Worthing Hospital providing typing support to medical/surgical specialties within the Trust.
Hours are flexible and can be discussed on interview. A minimum of 20hrs per week is a requirement for this post.
Main duties of the job
To support the Typing Pool to provide comprehensive, accurate, professional and efficient typing support to medical / surgical specialties within the Trust.
1. Type letters to patients, GPs, medical staff and any other required addressee following clinic attendance and other patient contacts.
2. Proof reading electronic system generated letters.
3. Highlight any investigations, outpatient appointments, results that are pending and require action from the Specialty Co-ordinator
4. Use the patient administration system for updating and extracting patient information on a daily basis
5. Use specialty databases for recording patient information/clinic activity for audit/survey purposes. These databases are ongoing and updated many times a day following patient activity. Regular audit of data is undertaken and decisions can then be made by the Consultant and Team as to appropriate service improvements
6. Undertake routine office duties including electronic note tracking, photocopying, scanning of documents onto electronic notes system (Evolve), filing of correspondence and results and maintenance of records when required
7. Be versatile and adaptable to the demands of the team. Work without supervision and take the initiative as and when required.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always deliver Excellent Care Everywhere, as shown in our Outstanding for Caring CQC rating. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of staff networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 3) and a Veteran Aware Trust.
Candidate Pack
Detailed job description and main responsibilities
Please note: This role does not meet the minimum criteria for visa sponsorship under the current UK immigration rules, which set specific salary and skill thresholds. As such, we are unable to provide sponsorship for this post. Applicants will therefore need to already have the right to work in the UK to be considered. We include this information at the outset to provide clarity and avoid unnecessary inconvenience for applicants.
If you are applying using a Graduate visa as your right to work, you must have a minimum of 18 months remaining on your visa at time of application.
8. Type letters to patients, GPs medical staff and any other required addressee following clinic attendance and other patient contacts.
9. Proof reading electronic system generated letters.
10. Highlight any investigations, outpatient appointments, results that are pending and require action from the Specialty Admin Teams.
11. Use the patient administration system for updating and extracting patient information on a daily basis.
12. Undertake routine office duties including scanning to Evolve.
13. Be versatile and adaptable to the demands of the team. Work without supervision and take initiative when required.
14. Contribute towards design and amendment of new template letters as required.
15. Liaise with team members to ensure that any process changes run smoothly and efficiently.
16. Take urgent action on complaints, seeking advice from the Typing Pool Manager where necessary.
17. Assist and correctly advise new and existing colleagues.
For full details see attached Job Description.
Person specification
Skills & Experience
Essential criteria
18. RSA II or equivalent experience
19. Accurate audio typing in an office environment
20. Computer literate in MS Word
21. Flexible team worker
22. Good literacy and numeracy skills
Desirable criteria
23. Understanding of hospital environment
24. Understanding / experience of medical terminology
25. Previous secretarial experience
26. NVQ 3 qualification
Equality, Diversity, and Inclusion
Essential criteria
27. Evidence of having championed diversity in previous roles
28. Evidence of having undertaken own development to improve understanding of equalities issues
Important information for applicants:
A Note on AI Use in Applications
We value the individuality and authenticity that each candidate brings to the application process. While AI tools are increasingly accessible, we strongly discourage their use in completing your application. Your responses should reflect your own voice, experiences, and motivations—elements that are essential to a fair and accurate evaluation.
Applications that rely heavily on AI-generated content may misrepresent your abilities and could result in your application being rejected. We encourage you to take the time to present your genuine self, as this helps us better understand your potential and ensures a transparent selection process.
Closing Adverts Early: In the event of exceptional interest, we may close adverts earlier than specified.
Some of our adverts are capped for a limited number of applications; therefore, the advert will close once the cap has been reached. We therefore encourage you to submit your application as soon as possible if you are interested in the position to prevent you from missing out on applying for the opportunity.
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for the roles that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker. It is your responsibility as the applicant to ensure that you meet this criteria.
UHSussex reserves the right to close the role early if we receive a high volume of applications