Document Controller
Job Type: Permanent, Full Time
Hours: 08:00 am – 17:00 pm (early finish on Fridays)
Salary: £40,000 – £45,000
Location: Central London
Culture: Busy, supportive, friendly team culture; collaborative, welcoming, social, and fun!
Benefits: 25 days holiday plus bank holidays, fun and social team, development and training opportunities, office events, and more.
Role Overview
As a Document Controller, you will play a key role in supporting project and operational teams by ensuring all construction documentation is efficiently managed, controlled, and distributed. You will oversee document flow across multiple projects, maintain compliance, and support the wider office team to ensure smooth day‑to‑day operations.
Duties & Responsibilities
* Manage the full lifecycle of construction documents across multiple projects.
* Maintain and update a document management system (DMS), ensuring all drawings, specifications, RFIs, reports, and documentation are uploaded, issued, and tracked.
* Ensure robust version control, archive superseded documentation, and maintain accurate registers.
* Prepare and issue transmittals to project teams, consultants, and subcontractors.
* Coordinate with external stakeholders to ensure timely receipt and distribution of project documentation.
* Conduct quality checks on documents to ensure compliance with project standards and naming conventions.
* Support project teams with administrative tasks and report preparation.
* Respond to emails and assist with general office file management (client, supplier, and project files).
* Assist in procuring office and project‑related supplies and services.
* Support the Office Manager with general office coordination and smooth daily operations.
* Coordinate meetings, manage meeting‑room bookings, and arrange refreshments for clients and visitors.
* Greet visitors, ensuring a professional and friendly first point of contact.
* Handle high‑volume incoming phone calls and take accurate messages.
* Assist with ad‑hoc office and project‑related tasks as required.
Experience, Knowledge & Skills Required
* Previous experience as a Document Controller or Administrator within the construction or engineering industry (preferred).
* Proficiency in document control software, e.g., Asite, Aconex, Viewpoint for Projects (4Projects), SharePoint / Teams.
* Excellent Microsoft Office skills (Word, Excel, Outlook).
* Strong written and verbal communication skills.
* Excellent organisational skills and ability to prioritise workload in a fast‑paced environment.
* Ability to take initiative and work independently.
* Professional, confidential, reliable presence.
Equal Opportunity Statement
We are an equal‑opportunities employer who welcomes people of all ethnicities, generations, religious beliefs, sexual orientations, gender identities, and abilities. We provide reasonable adjustments wherever necessary.
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