Job title: Executive Assistant
Location: Glasgow (hybrid working pattern)
Contract length: 6 months (potential perm following contract)
Pay rate: £25.00 per hour
Purpose of the role
To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.
Accountabilities
* Provide high-level administrative support to senior executives, including calendar management, meeting coordination, and prompt response facilitation.
* Organise complex travel arrangements (flights, accommodation, transport) and ensure seamless, efficient itineraries.
* Proactively anticipate executive needs, prioritise tasks, and ensure timely completion of administrative duties such as expense processing, file management, office supplies, leave tracking, and team communications.
* Coordinate and facilitate executive meetings, while partnering with cross-functional teams and departments to align on deliverables and strategic outcomes.
* Influence and support decision-making through analysis, judgement, and communication of complex or sensitive information.
* Take ownership of risk management, policy adherence, and continuous improvement of processes to support operational excellence.
* Act as a key liaison for internal and external stakeholders, fostering relationships across teams and building a strong network within and beyond the organisation.
Skills:
* Strong organisational and time management abilities
* Excellent communication and interpersonal skills
* High attention to detail and accuracy
* Discretion and professionalism handling sensitive information
* Proactive problem-solving and critical thinking
* Multitasking in fast-paced environments
* Adaptability and calm under pressure
* Strong understanding of risk, compliance, and governance frameworks
* Competence in Microsoft Office Suite and scheduling tools (e.g., Outlook, Teams)
Experience:
* Proven experience as an Executive Assistant or similar high-level administrative role
* Experience working with senior leadership in a corporate or professional services setting
* Background in coordinating cross-functional teams or projects
* Exposure to handling confidential documents and high-stakes communications
* Familiarity with travel planning and expense management systems
* Demonstrated experience in supporting decision-making and process improvement