Rossie is a multidisciplinary organisation which aims to help vulnerable children and young people prepare for independent living. We provide accommodation, bespoke care and individualised education, ensuring all areas of our young people’s health are being met. We have been caring for boys, aged 10-18, since 1857 and boys and girls, aged 10-18 since 1984. We are committed to helping our young people in care build strategies to cope with their past, while they prepare for their future. We deliver all our services in a safe and nurturing environment where our young people can grow, develop and thrive, at their own pace.
Hours: Based on the needs of the service, the Casual Administrator may be asked to support during Monday to Friday, 9am to 5pm.
Salary: £14.63 per hour.
JOB DESCRIPTION:
To provide administrative support within the Management Support Team (MST) (Administration section) as and when required and as directed by the Team Manager, Management Support (TMMS).
Meeting administration inclusive of minuting and transcribing:
* Attend, note take and transcribe minutes of numerous meetings inclusive of personnel meetings and young people meetings (note taking is by hand or on occasion via audio/recording tools)
Archiving support:
* Archiving young people’s documentation in line with GDPR principles
* Maintaining other archiving systems in line with GDPR principles
Subject Access request support:
* Retrieval and preparation of subject access requests
General administration support as required:
* Personnel filing and scanning
* Ensure outgoing mail procedures are followed accurately and timeously, when required
* Use and maintenance of all office machinery as required, including photocopier/scanner, laminator, binder etc.
* Any other administrative tasks as directed by TMMS
Please note this job description is to provide a clear and concise statement of the main tasks and activities of the post, and it is not intended as an exhaustive list of every aspect of the post holder's duties. All the above duties will be carried out in line with Rossie policies and procedures.
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PERSON SPECIFICATION:
Knowledge Base (Essential):
* Microsoft Office packages
Qualifications (Desirable):
* Relevant qualification in Administration/Secretarial Studies
Experience (Essential):
* Minute taking
* Arranging and attending meetings
* Working within an office environment
Skills (Essential):
* Organisational skills
* Maintaining filing systems
* Appropriate record keeping
* Effective oral and written communication skills
* Accuracy and attention to detail
Skills (Desirable):
* Setting up and maintaining recording systems
* Dealing with confidential information appropriately
* Understanding of GDPR principles in the workplace
Qualities (Essential):
* Work on own initiative as well as ability to work effectively as part of a team
* Honesty and reliability
* Ability to multi-task
* Self-motivated
Full Clean Driving Licence - Essential