Medical Staffing Co-ordinator (INTERNAL)
An exciting opportunity for a motivated and enthusiastic individual to join our Medical Staffing Team on a permanent basis, working 15 hours per week.
A key aspect of this role is efficient management of Medical Division rotas, deployment of medical staff, and coordination of locum cover requirements to ensure safe staffing levels are maintained across the Medical Division wards in line with agreed minimum staffing levels set by the Associate Chief Medical Director and operational management teams.
The post holder will support medical division directorate management teams, assist Trust and Deanery doctors, and act as a key point of contact for staffing and rota‑related queries to ensure the smooth running of the service.
The successful candidate will possess excellent organisational and communication skills, work independently, use their own initiative, be adaptable and flexible, and work effectively under pressure while maintaining a high standard of service delivery.
Previous experience working within a healthcare environment is desirable; however, it is not essential, as full training and support will be provided.
Main duties of the job
* Managing and coordinating junior doctor and other rota bookings, trust bank/locum doctors and arranging shift cover
* Liaising with recruitment agencies and internal bank staff
* Monitoring staffing gaps, annual leave, study leave, and sickness
* Maintaining accurate staffing records and payroll information
* Communicating with clinical teams regarding workforce issues
* Ensuring staffing levels meet service and patient safety requirements
* Assisting during periods of industrial action or escalation staffing pressures
Skills required
* Excellent organisation and time management
* Strong communication and interpersonal skills
* Ability to work under pressure and prioritise urgent staffing issues
* Good administrative and IT skills
* Attention to detail and problem‑solving abilities
* Experience using rota or workforce management systems is beneficial
Education & Qualifications
* Educated to GCSE level or equivalent
* NVQ/Diploma level 3, RSA level 3 or equivalent Administration experience
Skills, Knowledge & Abilities
* Good analytical skills
* Ability to remain calm under pressure
* Prioritise workloads and adapt quickly
* Knowledge of e‑Rota Allocate software
Experience
* Experience interpreting and advising on routine terms and conditions, policies and procedures
* Experience creating and planning doctor's rosters
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires submission for Disclosure and Barring Service checks to check for any previous criminal convictions.
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