Office Co‑ordinator & Receptionist (Experienced)
Newtownards, County Down
Full-Time | Permanent
Salary Negotiable Depending On Experience
Keenan Recruitment is delighted to be partnering with a well‑established and growing professional services organisation in Newtownards to recruit an experienced Office Co‑ordinator & Receptionist. This is an excellent opportunity to join a friendly, supportive and forward‑thinking team where you will play a key role in the smooth day‑to‑day running of the office. The successful candidate will be one of the first points of contact for clients and visitors, whilst also providing valuable administrative support across a range of business functions.
This varied position would suit a highly organised, personable and proactive individual who enjoys working in a busy office environment and takes pride in delivering excellent customer service.
The Role
As Office Co‑ordinator & Receptionist, you will be responsible for a broad range of administrative and front‑of‑house duties, including:
Reception & Client Support
* Welcoming clients and visitors in a professional and friendly manner
* Managing incoming calls and directing enquiries appropriately
* Monitoring and managing shared email inboxes
* Ensuring messages and communications are passed promptly to the relevant team members
* Providing a professional and welcoming front‑of‑house experience
Office Administration
* Managing incoming and outgoing post
* Scanning, filing and maintaining electronic records
* Supporting document management and internal filing systems
* Ordering office supplies and stationery
* Assisting with general office administration and organisational tasks
Client & Compliance Administration
* Supporting client onboarding processes
* Assisting with Anti‑Money Laundering (AML) checks and compliance procedures
* Liaising with external agencies and stakeholders where required
* Assisting with statutory and regulatory administration
* Supporting client account setup and maintenance activities
* Managing client correspondence and documentation requests
Operational Support
* Arranging appointments and meetings
* Assisting with meeting preparation and administration
* Taking notes and minutes when required
* Supporting team events and business activities
* Providing additional administrative support to management and colleagues
About You
* Previous office administration experience
* Excellent communication and interpersonal skills
* Strong organisational skills and attention to detail
* The ability to prioritise workload and manage multiple tasks effectively
* A professional and confident approach when dealing with clients
* A proactive and positive attitude
* The ability to work independently and as part of a team
* High levels of discretion and confidentiality
* Good working knowledge of Microsoft Office, including Outlook, Word and Excel
* A willingness to learn new systems and processes
Experience within a professional services, accountancy or client‑focused office environment would be advantageous but is not essential, as full training will be provided.
What's on Offer?
* Competitive salary, negotiable depending on experience
* Private medical insurance
* Company iPad
* Full training and ongoing development
* A supportive and collaborative working environment
* Varied and interesting workload
* Opportunities for career development and progression
* The chance to become a valued member of a growing and successful local business
Apply Today
If you’re looking to develop your career within a supportive practice environment where your expertise and ideas will be valued, we’d love to hear from you.
Contact Aideen Duggan for a confidential chat T:02890021616 or perm@keenanrecruitment.co.uk
Keenan Recruitment is an equal opportunity employer, acting as an Employment Business on behalf of our Clients for temporary work and an Employment Agency for providing permanent employment with our Clients.
Keenan Recruitment is proudly a Corporate Member of REC – 10638 (Recruitment and Employment Confederation) adhering to all current employment legislation.
Location: Newtownards | Salary: £13.53 per hour | Job type: Permanent | Posted: 05/06/2026
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