Lyneham, South West England, SN15 4XX
Job Summary
The DSEME mission is to train and educate electronic, mechanical and specialist tradesmen, technical leaders and engineering managers in order to meet the requirements of Defence and needs of trainees now and into the future.
The tasks of the Department are to support HQ DSEME in delivering College and Programme-led initiatives and objectives. This includes: Deliver effective and efficient electro-mechanical and electronic training to tri-Service, international and civilian personnel (as required) to meet TRA requirements within allocated resources and direct the design and development of new electro-mechanical and, after 01 Apr 14, electronic course content and delivery, and maintain extant courses as required by the delegated TRA.
This position is advertised at 37 hours per week.
Job Description
As a tri service training establishment training and administrative outputs must be maintained in order to sustain and sufficiently administrate the Battalion Headquarters and DSEME G1 administration for Discipline.
To provide routine and dynamic clerical support to Battalion Headquarters, working closely with the Commanding Officer, Adjutant, RSM and other BHQ staff, supporting and enabling activity in the Battalion Headquarters.
To provide administrative support in Battalion Headquarters in the following areas:
* Assist with Unit Postal Movements
* Assistant to the SSA including assistance of Disc case file administration.
* Work efficiently within a team (Adjt, SSA and Clerk) to administrate the discipline of all Army SP within the Discipline sphere.
* Compile and Produce Battalion Part One/Special Orders on a weekly basis, ensuring that any requested entries are inserted, then submit to the Adjt for approval and subsequent publishing on to the Battalion SharePoint and Defence Connect sites.
* General Secretarial Support, filing and archiving documents and letters.
* Management of the BHQ stationery requirements.
* Assisting coordination and managing the HQ resources and infra including Conference rooms.
* Support Sub Unit clerks with administration.
* Monitor and manage App21 Medial Discharge on PAPMIS and once the App 21 is completed ensure that all relevant documentation is completed in a timely manner for a successful discharge.
* Control and maintain the Battalion Orderly Officer (BOO) tracker, allocating duties at least a month in advance, and ensuring that duties are allocated as fairly as possible.
* Manage the application and issue of Long Service and Good Conduct medals in respect of members of 8 Training Battalion, ensuring that the correct paperwork is processed and forwarded to MOD Medal Office.
* Complete the input of data into PAPMIS after monthly and quarterly CMCR meetings to ensure that these meetings are reflected on individuals’ records. Manage the system to ensure that all records have a corresponding up to date App9 and inform the Medical Centre and Coy’s of any deficiencies.
* Management of the CDT tracker and discharges.
As a tri service training establishment training and administrative outputs must be maintained in order to sustain and sufficiently administrate the Battalion Headquarters and DSEME G1 administration for Discipline.
To provide routine and dynamic clerical support to Battalion Headquarters, working closely with the Commanding Officer, Adjutant, RSM and other BHQ staff, supporting and enabling activity in the Battalion Headquarters.
To provide administrative support in Battalion Headquarters in the following areas:
* Assist with Unit Postal Movements
* Assistant to the SSA including assistance of Disc case file administration.
* Work efficiently within a team (Adjt, SSA and Clerk) to administrate the discipline of all Army SP within the Discipline sphere.
* Compile and Produce Battalion Part One/Special Orders on a weekly basis, ensuring that any requested entries are inserted, then submit to the Adjt for approval and subsequent publishing on to the Battalion SharePoint and Defence Connect sites.
* General Secretarial Support, filing and archiving documents and letters.
* Management of the BHQ stationery requirements.
* Assisting coordination and managing the HQ resources and infra including Conference rooms.
* Support Sub Unit clerks with administration.
* Monitor and manage App21 Medial Discharge on PAPMIS and once the App 21 is completed ensure that all relevant documentation is completed in a timely manner for a successful discharge.
* Control and maintain the Battalion Orderly Officer (BOO) tracker, allocating duties at least a month in advance, and ensuring that duties are allocated as fairly as possible.
* Manage the application and issue of Long Service and Good Conduct medals in respect of members of 8 Training Battalion, ensuring that the correct paperwork is processed and forwarded to MOD Medal Office.
* Complete the input of data into PAPMIS after monthly and quarterly CMCR meetings to ensure that these meetings are reflected on individuals’ records. Manage the system to ensure that all records have a corresponding up to date App9 and inform the Medical Centre and Coy’s of any deficiencies.
* Management of the CDT tracker and discharges.
Person specification
The successful candidate will be versatile with a flexible approach to accommodate the constantly evolving needs of the service persons administrative requirements. This will consist of conducting daily administration duties and being the point of contact for military personnel within the Battalion Headquarters whilst adhering to policy and regulations.
Behaviours
We'll assess you against these behaviours during the selection process:
* Changing and Improving
* Delivering at Pace
* Managing a Quality Service
* Seeing the Big Picture
* Communicating and Influencing
Alongside your salary of £26,770, Ministry of Defence contributes £7,755 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
* Learning and development tailored to your role
* An environment with flexible working options
* A culture encouraging inclusion and diversity
* A Civil Service pension with an employer contribution of 28.97%
* Free Parking
* Free Gym facilities
* 25 Days annual leave, 8 Public Holidays and 1 Privilege Day.
* The post does not offer relocation expenses.
* External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.
* Please Note: Expenses incurred for travel to interviews will not be reimbursed.
* Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.
* Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.
The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.
MOD Recruitment Satisfaction Survey – We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights.
Selection process details
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
At sift and interview you will be assessed against the following Behaviours:
* Changing and improving
* Delivering at pace
* Managing a quality service
* Seeing the bigger picture
* Communicating and influencing
Further Information
Sift and interviews will take place at MOD Lyneham the week after the advert closes.
When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected.
The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.
The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3@mod.gov.uk .
As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system.
Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.
Feedback will only be provided if you attend an interview or assessment.
This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours.
Security
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Successful candidates must undergo a criminal record check.
Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window).See our vetting charter (opens in a new window).
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This Job Is Broadly Open To The Following Groups
* UK nationals
* nationals of the Republic of Ireland
* nationals of Commonwealth countries who have the right to work in the UK
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
* nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
* individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
* Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative.
Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records.
Contact point for applicants
Job Contact
* Name : Lynne Horne
* Email : Lynne.Horne922@mod.gov.uk
Recruitment team
* Email : DBSCivPers-Resourcingteam3@mod.gov.uk
Further information
Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: info@csc.gov.uk. #J-18808-Ljbffr