About us
Located in Milton Keynes, F&F Stores is a rapidly expanding E-commerce business that thrives on bringing licensed products from beloved brands like Disney, Marvel, Minecraft and iconic football clubs directly to your doorstep.
Our high-quality products include a wide range for the whole family, from toys and fashion to home accessories and beauty items, found on popular E-commerce marketplaces and our own e-commerce website.
* Location: Office-based, in Milton Keynes
* Contract: Zero-hours (with the possibility of extension to a fixed-term contract)
* Salary: £12.7/hour
Role Overview:
We are seeking an organised and people-focused HR Assistant to provide a broad range of administrative and operational support to our HR team, particularly during our upcoming peak season. This is a critical period for the business, and we are looking for someone who can thrive in a fast-paced environment, ensuring timely and efficient support across all HR functions. The role covers recruitment coordination, onboarding, record management, HR documentation, and general assistance with employee relations activities. You will play a key role in maintaining compliant and streamlined HR processes, in line with employment law and GDPR requirements, while helping us deliver a smooth and positive experience for both candidates and employees during this high-demand period.
Key Responsibilities
1. Recruitment & Onboarding
* Screen CVs for basic role requirements and compile applicant summaries for the HR Manager.
* Schedule interviews, prepare interview packs, and coordinate feedback from hiring managers.
* Issue offer letters, contracts, and onboarding documentation.
* Organise and deliver elements of the induction process for new starters.
2. HR Administration & Compliance
* Maintain accurate and up-to-date employee records, both digital and paper-based.
* Ensure all HR documentation meets legal requirements and internal policies.
* Support right-to-work checks and maintain relevant compliance records.
* Keep abreast of basic employment law changes and flag relevant updates to the HR team.
* Handle confidential information in compliance with GDPR and data protection best practices.
3. Employee Relations Support
* Take clear and impartial notes during formal meetings (e.g., disciplinary hearings, investigations, grievances).
* Draft meeting outcome letters and other HR correspondence for review.
* Track HR case timelines and follow up on outstanding actions.
4. Payroll & Benefits Assistance
* Provide payroll with accurate and timely employee changes (starters, leavers, contractual changes).
* Assist in administering employee benefits and maintaining related records.
* Support HR reporting requirements such as absence, turnover, and diversity metrics.
5. Learning & Development Support
* Coordinate training schedules and bookings.
* Maintain training records and ensure compliance with mandatory training requirements.
* Assist in preparing materials for training sessions and workshops.
6. General Office & Project Support
* Support HR projects such as employee engagement initiatives or policy reviews.
* Maintain HR templates, forms, and guidance documents.
Skills & Experience Required
* Understanding of basic employment law and GDPR requirements.
* Strong administrative and organisational skills with attention to detail.
* Ability to prioritise workload and meet deadlines.
* Excellent written and verbal communication skills.
* IT literate, with proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
Personal Attributes
* Professional, approachable.
* Positive attitude and willingness to learn.
* Ability to work both independently and as part of a team.
* Trustworthy with handling sensitive information.
* Solutions-focused and proactive in problem-solving.
Benefits:
* Casual dress
* On-site parking
* Bright Exchange
* Employee Assistance Programme
* Regular social events including summer & end of year parties.
* Spontaneous employee well-being treats
* An Amazon Birthday voucher
* Vouchers at Christmas to shop with F&F
* Staff Purchases
* NEST Pension
* Private medical insurance with Vitality health with various benefits including discounts on a gym membership.
Pay: £12.70 per hour
Expected hours: 8 – 20 per week
Ability to commute/relocate:
* Milton Keynes MK1 1LH: reliably commute or plan to relocate before starting work (required)
Work authorisation:
* United Kingdom (required)
Work Location: In person
Reference ID: HR Assistant
Expected start date: 01/09/2025