Who we are Allianz is a global insurance company serving across 70 different countries, but from the very first day you join our team you’ll know that your contributions are valued. We offer world class learning and career development opportunities, while we celebrate an inclusive culture. We offer a range of personal insurances including, home and motor, musical, legal expenses insurance and cover for pets and horses. We also provide commercial insurance with a full range of products for sole traders, right up to large commercial organisations. Role Description We are looking for a talented and experienced Executive Assistant to join our team in a wide-ranging role working as a right-hand to the MD of Allianz Personal (AZP) and working collaboratively with the Personal Assistant and Business Manager as part of a close-knit AZP MD Office Team. This is a great opportunity for someone with experience supporting at MD level in a fast-paced environment, overseeing a broad range of subjects and driving the delivery of key activity for the MD and their Leadership Team. This role will be based from our office in London City with the ability to work from home but there will be an expectation to spend at least 3 days per week in the office. The days in the office are not on a fixed pattern and will work around the MD’s diary. About You The purpose of this role is to support the MD, with a primary focus on the successful planning of time spent together as a Leadership Team driving the delivery of our strategy & targets, whilst also ensuring our responsibilities & reporting requirements to upward Executive & Board Committees are met. This role sits as a member of the AZP Leadership Team, utilising their insight to drive progress on key actions, projects & deliverables within the team & across the business. Key Responsibili ti es Ownership of & Secretary for AZP Leadership Team meetings; ensuring timely discussion on appropriate topics, presenters & paper authors briefed with a clear purpose, collating & issues papers, oversight & management of actions arising, managing all meeting logistics, capturing accurate minutes & circulating in a timely manner. Ownership & co-ordination of all AZP reporting & requirements to upwards Executive & Board Committees; tracking deadlines and paper requirements across various committees, briefing required inputs into AZP business owners, ensuring appropriate time planned for AZP MD paper review, tracking & ensuring all actions updated & closed within agreed timescales. This role requires the oversight of both AZP Leadership Team meetings and upcoming input to upward Committee meetings, in order to facilitate the right discussion, debate & direction-setting. Whilst also ensuring that any escalations or hot topics being tabled at upward Committees have had suitable visibility by the MD or their Leadership Team first. Responsibility for overseeing good meeting governance; ensuring accurate meeting Terms of Reference, delegated authorities and statements of responsibility are in place. Maintain a close relationship with the Internal Communications Team to promote successful communication within the business. Co-ordinate all site visit and internal engagement activity for the MD; ensuring clear purpose and value driven from the time spent. Working with the Internal Communications Team to maximise opportunities to increase MD visibility. Manage approvals on behalf of the MD; ensuring items are in line with applicable policies before presenting for MD review & sign-off. Oversight of complaints directed to the MD, tracking with the Customer Relations Unit (CRU) & updated the MD as required. Responsibility for internal or external best-practice sharing visits; agenda setting, managing all logistics & content creation. Join key meetings and contribute to debates as a member of the AZP Leadership Team, decision-making processes and action planning. Work closely & collaboratively with the Personal Assistant & Business Manager as part of a close-knit MD Office support team, whilst also building strong & close working relationships with the AZP Leadership Team. Experience Proven EA experience at a senior level within a large organisation. Previous experience in insurance or roles with corporate governance experience would be advantageous. Exceptional organisational skills to ensure that work is prioritised appropriately, deadlines are met, and key stakeholders kept updated. Able to maintain a high level of accuracy and attention to detail, even whilst potentially working on a number of complex tasks simultaneously. Demonstrates effective influencing and collaboration skills. Able to work in a pro-active and decisive manner, even when dealing with ambiguity or changing priorities What We Will Offer You Recognised and rewarded for a job well done, we have a range of flexible benefits for you to choose from- so you can pick a package that’s perfect for you. We also offer global career opportunities across the wider Allianz Group, and fantastic career development and training. That’s on top of enjoying all the benefits you’d expect from the world’s number one insurance brand, including 25 days holiday with flexible buy/sell holiday options Hybrid working. Annual performance related bonus Contributory pension scheme Development days Professional mental health support for all employees Health and Wellbeing Generous pension contributions and Life Cover up to 4 x salary Enhanced maternity and paternity leave A discount up to 50% on a range of insurance products including car, home and pet Retail discounts Our Ways of Working Here at Allianz, we are signatories of the ABIs flexible working charter. We believe in supporting hybrid work patterns, which balance the needs of our customers, with your personal circumstances and our business requirements. Our aim with this is to help innovation, creativity, and you to thrive - Your work life balance is important to us. Our Purpose and Values We secure your future Be Brave | With Heart | Everyone Counts | Inspiring Trust Our purpose and values are more than just words on a website - they are the why and how of Allianz. They influence everything we do and guide us how to do it. Created by our people, for our people, they shape our culture, bring us together, and inspire us to be the best. Building an inclusive culture for us all to succeed. Diversity & Inclusion At Allianz, we value diversity and inclusion and back this up with our accreditations. Allianz is EDGE certified for gender inclusion, members of the Women in Finance Charter, a Disability Confident employer, Stonewall Diversity Champion members, signatories of Business in the Community’s Race at Work Charter, and an Armed Forces Covenant gold standard employer We recognise the strength of neurodiversity in the workplace, and the far-reaching benefits of embracing a spectrum of thinking styles and innovative capabilities. We proudly welcome applications from neurodivergent and disabled candidates, and can offer tailored adjustments to remove barriers and set you up for success in your career. At Allianz, we encourage our people to advocate for what they need, we listen, and we act – this could include providing assistive technology, ergonomic specialist equipment, mentoring and coaching, or flexibility in the way you work, among a wide range other adjustments. Join us - Let’s Care for Tomorrow.